Executive Sales Assistant

Job Description WPTZ/WNNE, NBC5 , the Hearst Television station serving Vermont and Northern New York, is seeking an organized, detail-oriented National Sales Specialist to support our national sales team. This role works closely with National Account Executives and Sales Managers to process advertising contracts, coordinate campaign scheduling and launches, obtain creative materials, and prepare sales support materials, ensuring campaigns are executed accurately and efficiently. WPTZ/WNNE, NBC5 , the Hearst Television station serving Vermont and Northern New York, is seeking an organized, detail-oriented National Sales Specialist to support our national sales team. This role works closely with National Account Executives and Sales Managers to process advertising contracts, coordinate campaign scheduling and launches, obtain creative materials, and prepare sales support materials, ensuring campaigns are executed accurately and efficiently. We are looking for someone with strong written and verbal communication skills, excellent attention to detail, and the ability to prioritize multiple projects in a fast-paced environment. The ideal candidate maintains a high level of accuracy, remains calm under pressure, demonstrates professionalism in every interaction, and brings a positive, collaborative approach to the team. This is an excellent opportunity to join a respected television station and launch a career with Hearst Television, an industry-leading media company. This position reports to the National Sales Manager / General Sales Manager. Responsibilities Enter and maintain national advertising orders, including electronic transfer and maintenance of MediaLine/WOCentral orders in WideOrbit. Learn the functions of the Traffic and Programming departments and work closely with both teams to support daily operations. Assist with scheduling advertising campaigns by assigning creative materials to local and political orders and ensuring traffic instructions are received and processed accurately. Assist in developing sales proposals, advertising packages, client presentations, and other sales support materials. Coordinate program grids, attach show numbers in Titan, and maintain accurate records of program schedules, changes, and cancellations. Communicate effectively with internal departments, clients, and advertising agencies to ensure the timely execution of advertising campaigns. Maintain organized files and prepare proposals based on Account Executive requests. Track sales initiatives and provide administrative support to the sales team as needed. Work collaboratively with managers, coworkers, clients, and the public while providing a high level of professional customer service. Requirements Proficiency with Microsoft Office, including Excel. Experience with WideOrbit or similar broadcast traffic software preferred Previous television advertising sales or media industry experience is a plus Strong verbal and written communication skills Highly organized with exceptional attention to detail and accuracy Ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced environment. Quick learner who adapts easily to new systems and changing priorities Self-motivated with the ability to work both independently and collaboratively Professional demeanor with a strong work ethic and commitment to delivering high-quality work Ability to perform effectively under the deadlines and pace of a television sales environment Salary The estimated base salary range for this role is between $43,000 and $46,000. The actual base pay offered is dependent upon many factors, such as transferable skills, work experience, business needs, market demands and conditions, including geographic location where the work will be performed, and other factors permitted by law. The base pay range is subject to change and may be modified in the future. Values in Action At Hearst Television we tell stories every day. Stories about people of all backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization that fosters collaboration and open communication, ensuring that the content we create is authentic, accurate, and connected to the communities we serve. Benefits Hearst's benefit programs are modern, flexible and designed to focus on the whole person. As a Hearst employee, you and your spouse or partner or dependents would have access to the following benefits. Medical | Dental | Vision 401(k) matching Emotional Wellness Support Paid Time Off Paid Parental Leave LGBTQ+ Health Services Additional benefits to meet your and your family's needs About Us Hearst Television (HTV) owns and/or operates 35 television and two radio stations serving 27 media markets across 39 states reaching nearly 25 million U.S. television households. HTV is recognized as one of the industry's premier broadcasting companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service. We are an Equal Opportunity Employer. we do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religion, creed, national, origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law. #J-18808-Ljbffr