Administrative Assistant or Executive Assistant

The City of Essex Junction islooking for a skilledadministrativeprofessional to jointhe City Manager’s Office. Thispositionis being advertised at twodifferent levelsandwill befilledbasedon theselected candidate’s experience andqualifications.Only one position will be filled. In thisrole, you will help keepthe City Manager’s Officerunning smoothly by supporting daily operations,coordinating City Council processes, managing communications, andhelping ensure importantadministrativedetails are handled with care. Please note in your cover letter if you are applying for the administrative assistant or executive assistant role. Pay/Wages Pay is based ontherole and the candidate’s experience: Administrative Assistant:$22.90to$27.12per hour Executive Assistant/Office Manager: $26.96 to $33.00 per hour Benefits (this is not a comprehensive list of benefits) 3 weeks paid vacation to start. 14 paid holidays 18 sick days per year Retirement benefits include apension plan (VMERS C)or deferred compensation plan (VMERS DC),and the ability to contribute to a 457, Traditional IRA or ROTH Generous health insurancebenefitin which the Citypays94% of the premium for medical and the first 80% of the deductible. After that, you are only responsible for the next 20%, which is not more than $600 for single plans and no more than $1200 for all otherplans forcovered medical expenses. 100% employer paid for dental and vision 100% employer paid short-term disability and life insurance Qualified Employer for Public Service Student Loan Forgiveness Program What You Will Do Depending on the role, responsibilities may include: Provide high-level administrative support to the City Manager and Leadership Team, helping manage daily operations, workflow, and priorities Coordinate City Council, board, and committee meeting processes, including scheduling, agenda development, packet preparation, public notices, and follow-up on actions Prepare, review, and proofread a wide range of materials, including correspondence, reports, presentations, policies, and public communications Serve as a primary point of contact for residents, staff, elected officials, and external partners, responding to inquiries and directing requests appropriately Manage records, files, and administrative systems, includingmaintainingofficial documents and ensuring compliance with public records requirements Maintain and update theCitywebsite, meeting postings, and other public information platforms to ensuretimelyandaccuratecommunication Coordinate office operations, including vendors, technology systems, supplies, and administrative services Assistwith procurement-related administrative processes, invoices, and basic budget tracking activities Conduct research, gather data, and support reporting, special projects, and organizational initiatives Help coordinate municipal communications and community engagement efforts Monitor and help address facility and operational needs for City administrative offices Provide backup administrative support to other departments to ensure continuity of services What We Are Looking For We are seeking candidates who are: Highly organized with strong attention to detail and the ability to manage complex information and processes Strong communicators, with excellent written, verbal, and proofreading skills Able to manage multiple priorities, meet deadlines, and adapt to changing needs in a fast-paced environment Comfortable interacting with the public and working with a wide range of stakeholders, including elected officials Skilled in Microsoft Office and general office technology, with the ability to learn new systems quickly Proactive problem-solvers who exercise sound judgment and initiative Able to handle confidential and sensitive information with professionalism and discretion Collaborative and able to work effectively across departments while also working independently Experience and Qualifications Administrative Assistant: Associate's degree inan appropriate discipline Three to five years of relevant administrative assistant experience or experience from which comparable knowledge and skills areacquired. Executive Assistant: Associate’sorBachelor’s degree in Business Administration, Public Administration, Office Management, Communications, ora relatedfield preferred. Three to five years of progressively responsible administrative or office management experience Experienceinmunicipal government preferred How Candidates Will Be Considered Candidates will be considered for the level that best aligns with their experience, skills, and demonstrated ability to perform the work. Only one position will be filled. The City of Essex Junction is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable federal or state law. The City is committed to administering all employment practices in accordance with these laws. #J-18808-Ljbffr Socket.dev