Office Manager

Job Description

Job Description

Summary:

The office manager will be responsible for providing oversight to the local office's day-to-day administrative operations. The manager will facilitate and deliver a range of administrative services, ensuring the office operates efficiently and productively.

Targeting Salary Requirements: $24 - $27

Job Duties:

• Prepare, monitor, and manage variable expense budgets for the office (ex, office supplies, employee relations)
• Disperse information and updates to local staff at monthly town hall meetings
• Manage the activities, performance, and training of local administrative staff who are not managed through a division. Coordinate candidate interview visits on behalf of PMs and HR.
• Oversee the accommodations for office visitors (employees, clients, vendors, etc.)
• Work with corporate HR, IT, and others to offer a seamless onboarding experience for all new hires and promotions within the office
• Solicit, select, and manage office vendors and suppliers
• Prepare reports, invoices, letters, financial statements, and other documents, as needed
• Work with local leadership to help coordinate internal meetings and meetings with clients
• Responsible for event coordination within the office.
• Provide expert subject matter assistance to all staff on the company ERP system (Deltek Vision / Vantagepoint)
• Assist PMs with RFPs and project submittals, as needed
• Engage Corporate Service leadership for support in meeting office objectives
• Facilitate IT services for the office (liaison to the IT infrastructure team)
• Handle confidential and non-routine information as needed
• Ensure the office is represented within Westwood’s Safety and Health & Wellness groups
• Manage the office Giving Back budget and activities
• Monitor office space and seating status
• Other duties as assigned

Qualifications:

• A two-year degree and 5+ years of experience are preferred.
• Proficient with Microsoft Office Suite, ERP systems, and company intranet
• Effective written and verbal communication is necessary.
• Ability to utilize critical thinking and judgment to resolve problems and issues independently.
• Ability to multitask, work under pressure, and meet deadlines.
• Good Organizational Skills