Bilingual Spanish Administrative Assistant

Description

Job Title: Bilingual Spanish Administrative Assistant

Duration: 10 Months Contract

Location: Lawrence, MA, 01843

Description:

The client seeks to hire a temporary, full-time bilingual (Spanish) Administrative Assistant to support the Lawrence regional office for both front desk coverage and administrative support.

The Temporary Bilingual Administrative Assistant will report directly to the Lawrence Regional Director. They will serve as the primary or backup coverage for the Office Support Specialist in the office. On days that the Office Support Specialist is in the office, the Temporary Bilingual Administrative Assistant will serve as the primary front desk coverage. The Office Support Specialist will cover breaks for the Temporary Bilingual Administrative Assistant.


Detailed Statement of Duties and Responsibilities:

Performs receptionist responsibilities including:


Greets callers warmly and ascertains the reason for calling


Answers inquiries and provides routine information, including necessary information for referrals to other internal and external units


Greets visitors at the regional office and ensures appropriate personnel are notified


Performs general clerical functions to support the regional office, including:

Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel


Maintaining familiarity with office equipment and points of contact for additional support


Maintaining appropriate stock of office supplies


Coordinating the use of meeting space for trainings and meetings


Manage conference room calendars


Set up and break down rooms before and after meetings


Other duties as assigned


Required Qualifications:

Fluent in oral and written Spanish and English


Preferred Qualifications:

Excellent customer support and service skills


Ability to follow written and oral instructions


Ability to exercise discretion in handling confidential information and to exercise sound judgment


Strong attention to detail and organization


Ability to maintain accurate records


Comfort in learning and working within IT systems


Proficiency in Microsoft Office applications


Knowledge of the organization of state government


Ability to multitask


Required Skills:

Fluent in oral and written Spanish and English

Excellent customer support and service skills

Ability to follow written and oral instructions

Ability to exercise discretion in handling confidential information and to exercise sound judgment

Strong attention to detail and organization

Ability to maintain accurate records

Comfort in learning and working within IT systems

Proficiency in Microsoft Office applications

Knowledge of the organization of state government - Nice to Have

Ability to multi-task