Chief of Staff the CEO

Chief of Staff at Valiantys - Remote US (EST) — Newark This role is based in the United States with EST timezone preferred and a flexible remote work policy — meaning you can work from anywhere in the US without being tied to a specific office daily. However, the NYC preference and EST timezone anchor suggest that true location independence is limited . The role requires tight, real-time synchronization with a C‑suite spread across the US, Europe, and APAC, meaning early mornings or late evenings to accommodate those time zones will be common. Async-friendliness: The job explicitly acknowledges distributed teams and asynchronous communication patterns, which is a green flag. However, as the person designing the executive operating rhythm, you’ll need to be available for live high‑stakes meetings — this is not a fully async role. Visa consideration: The posting explicitly requires US work authorization with no sponsorship, so this role is not open to digital‑nomad visa holders or non‑US residents. It is US‑residents‑only. No travel stipends or coworking allowances are mentioned explicitly Leadership off‑sites are part of the role, suggesting occasional domestic/international travel For nomads already based in the US, EST‑aligned remote work is feasible from anywhere in the Eastern or Central time zones If you’re seeking a fully location‑independent global role, this posting’s US‑only authorization requirement is a hard constraint to weigh carefully. About Valiantys Valiantys is a global professional services firm dedicated to helping engineering and service organizations transform how they work, using AI‑enabled software delivery, modern ITSM, and platform engineering. The Opportunity We’re hiring a Chief of Staff to support the CEO. This role exists to increase the CEO’s leverage, strengthen executive alignment, and improve the quality and pace of key decisions. It is not a substitute for operating leadership and does not own day‑to‑day company operations. Instead, the Chief of Staff acts as an extension of the CEO to drive clarity, follow‑through, and executive coherence across the leadership team. Location: This role can be located in the United States (EST, New York City preferred). We offer a flexible remote working policy. What You’ll Own Operating Cadence Design and run the executive operating rhythm across a distributed leadership team. This includes C‑suite meeting design, leadership team off‑sites, and the CEO’s 1:1 cadence — ensuring each forum has a clear purpose, the right participants, the right pre‑work, and concrete outputs. Decision Governance Build and maintain the decision‑making infrastructure for the exec team: RACI frameworks, decision logs, real‑time commitment tracking. Make the implicit explicit. Document decisions as they’re made, track what was decided, by whom, and what happens next. Strategic Progress Tracking Create the scorecards, dashboards, and executive reporting rhythms that give the CEO clear visibility into transformation priorities, business risks, and decisions requiring intervention. Partner closely with the COO and executive team to synthesize progress, surface slippage early, and sharpen the quality of discussion at the top. This role owns executive‑level transparency and escalation. Executive Forum Quality Own the output quality of the company’s most important executive forums. This means ensuring the right pre‑reads exist, decisions are captured in real time, follow‑through is tracked, and unresolved issues are escalated quickly. The standard is that every significant forum produces clarity, accountability, and momentum. Executive Communications Craft the materials that shape the company’s most important conversations: board updates, executive memos, decision briefs, CEO communications, investor‑ready narratives, and sensitive internal messaging. Turn complex issues into crisp, well‑structured communication tailored to senior audiences. Ensure the CEO enters key discussions with sharp materials, clear points of view, and decision‑ready framing. Thought Partnership Serve as a trusted sounding board to the CEO on strategic priorities, sensitive issues, and cross‑functional tradeoffs. Translate complex discussions into structured options, clear decisions, and actionable next steps. Where appropriate, represent the CEO in selected forums with clearly defined delegated authority and return with sharp recommendations or follow‑up actions. How You’ll Drive Impact The Chief of Staff focuses on sharpening priorities, improving executive decision‑making, strengthening cross‑functional alignment, and ensuring follow‑through on the issues that matter most. You will partner closely with the COO and leadership team to ensure the C‑suite has clear visibility into execution, risks, dependencies, and decisions that require intervention. You will operate across distributed, multi‑regional leadership teams (US, Europe, APAC). You understand the asynchronous communication patterns, the coordination costs, and the discipline required to keep a globally distributed exec team aligned. Success in the role comes from creating leverage, clarity, and momentum across the executive team. What We’re Looking For A proven operator who has built executive operating rhythm in a 300–600 person professional services or B2B services business and knows what well‑run looks like Fluency in driving accountability through influence: building trust with senior leaders, holding peers accountable as a partner, and earning a mandate rather than asserting one The ability to hold the full operating plan, see dependencies, and anticipate second‑order effects before they surface as problems Structured thinking that turns complexity and conflicting inputs into clear options and decisions Sound judgment and discretion with sensitive information and competing priorities, and a clear sense of when to push, elevate, or stay behind the scenes Qualifications 8–12 years of experience, including 2+ years in a Chief of Staff, Executive Strategy & Operations, GM, or equivalent operating role MBA or equivalent; strategy consulting background a plus, not a requirement A proven record of designing and building operating infrastructure for distributed executive teams Professional services, consulting, or B2B services background strongly preferred, with a working understanding of the economics and the consultative model Meaningful experience in transformation contexts: strategic pivot, M&A integration, or major operational change PE‑backed or high‑growth experience, board exposure, and strong executive writing are each a plus What Success Looks Like The CEO is spending more time on the highest‑value strategic priorities and less time on coordination overhead The COO has more capacity to scale the business and lead day‑to‑day operations Executive forums produce clearer decisions, better follow‑through, and faster escalation of critical issues Cross‑functional priorities are visible, coordinated, and less dependent on the CEO personally chasing progress Board and investor discussions are supported by more consistent, decision‑ready materials and reporting Employee Perks & Benefits Competitive compensation with an annual performance‑based bonus Comprehensive health insurance 401(k) with company match Generous paid time off (PTO) — 4 weeks per year, plus public holidays A flexible remote work policy A multicultural and international team environment To qualify, applicants must be legally authorized to work in the United States and should not require, now or in the future, sponsorship for employment visa status. Valiantys is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, gender identity, age, national origin, disability status, protected veteran status or any other characteristic protected by law. Valiantys provides a barrier‑free workplace and embraces all qualified applicants with varied perspectives and backgrounds. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. #J-18808-Ljbffr Cortes 23