HR and Accounts Payable Specialist

A growing Wiss construction client in Essex County, NJ is looking to add a HR/Accounts Payable Specialist to its team. This dual-function role is responsible for supporting day-to-day Human Resources operations while also managing core Accounts Payable activities. The position plays a key role in ensuring accurate employee records, smooth payroll coordination, timely vendor payments, and compliance with company policies and applicable regulations. Please note that this is a FULLY ONSITE role. There will be no flexibility. Key Responsibilities Human Resources Coordinate onboarding and offboarding for office and field employees, including new-hire paperwork and employment verification. Maintain accurate and confidential employee personnel files and HR records. Support payroll preparation by collecting and reviewing time records, wage changes, benefits updates, and deductions. Serve as a point of contact for employee questions related to payroll, benefits, and basic HR policies. Assist with recruitment activities, including job postings, resume screening, and interview scheduling. Help support training coordination, employee development efforts, and policy updates. Assist with compliance related to federal, state, and local labor requirements. Accounts Payable Manage the accounts payable process, including receiving, reviewing, coding, and entering vendor invoices. Match invoices to purchase orders and supporting documentation; assist in resolving discrepancies. Maintain organized AP records, including invoices, statements, and payment history. Set up and maintain vendor accounts and communicate with vendors as needed. Prepare payment batches (checks/ACH) for management review and approval. Assist with month‑end close activities, including AP aging and reconciliation support. Support audit requests and provide required documentation. Verify proper sales and use tax is applied and assist with tracking multi‑state sales tax requirements. Maintain project sales/use tax exemption documentation when applicable. Required Qualifications Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field preferred. Minimum 3 years of combined experience in Human Resources and/or Accounts Payable. Working knowledge of payroll processes and general accounting principles. Strong organizational skills with high attention to detail and accuracy. Ability to handle confidential information with discretion. Proficiency in Excel and experience with accounting and/or HR systems. Clear communication skills and the ability to work across departments. Preferred Experience Experience in the construction industry, including exposure to certified payroll or contractor documentation. Experience working with Sage 300. Familiarity with Timberscan is preferred. Experience using ADP or comparable payroll/HR platforms. Ability to manage multiple priorities in a fast‑paced, small‑company environment. Why Join Them Opportunity to work closely with leadership and have a real impact on how processes are built and improved. Stable, long‑term role in a growing construction company. Broad exposure to both HR and accounting operations. Compensation $70,000 - $75,000, commensurate with experience. Plus 100% employee paid benefits! #J-18808-Ljbffr