Accounts Payable Processor

Join a team of proud, passionate, and caring people that together share their diverse talents and backgrounds to serve our members and grow the game of golf. Being at the PGA of America means you are supported, respected, and appreciated for your contributions.

JOB SUMMARY:

The Accounts Payable Processor is responsible for reviewing and accurately processing invoices, expense reports, and vendor payments in compliance with PGA policies and tax requirements. This role responds to inquiries, resolves discrepancies, and maintains effective communication with internal and external stakeholders.

RESPONSIBILITIES (Specific areas of responsibility include but are not limited to):

Review and process Accounts Payable invoices, check requests, purse payouts and expense reports for proper supporting documentation, approvals, adequacy of reporting and appropriateness of tax recording.

Review monthly vendor statements as needed.

Answer accounts payable inquiries; research and resolve invoice discrepancies and issues.

Communicate with co-workers, management, PGA members, vendors and others in a courteous and professional manner.

Submit re-class requests to Accounting as directed by the Accounts Payable Supervisor, Finance staff or PGA department staff.

Submit check Stop Pay Requests and Urgent Payment requests according to your assigned Cost Center's needs.

Assist in maintaining the AP team's inbox ticketing system.

Submit wire requests for International vendors in a timely manner.

Participate in your assigned Cost Center's monthly budget meeting and provide insight and feedback where applicable.

Maintain knowledge of PGA's unique tax needs and how it applies to Corporate PGA entities. Self-assess tax on a vendor invoice as applicable.

Assist in the quarterly review for annual 1099-MISC reporting.

Provide supporting documentation for audits as needed.

Assist in special projects as assigned by the Accounts Payable Supervisor which may include the following: quarterly review for annual 1099-MISC reporting, weekly invoice approval tracking, research and resolve outstanding check issues and aging report items.

Maintain knowledge of PGA Employee and Board of Directors expense report policies and procedures;


review documents to ensure compliance with them.

INCLUSION:

Employees are expected to contribute to a respectful and inclusive team environment by welcoming and respecting others' beliefs, backgrounds, identities, abilities, and individuality to help ensure a supportive and engaging experience for Association Members, partners, customers, and guests. PGA of America respects the uniqueness of each employee and offers everyone the means to find their place and thrive.


SHARED VALUES:

Embody the organization's shared values and help ensure the organization's values-based culture thrives by proactively identifying and addressing any shared values, challenges and opportunities you are experiencing.


SUPERVISION:

No supervisory responsibility.


FINANCIAL RESPONSIBILITY:

No budgetary responsibility.

EDUCATION AND EXPERIENCE:

High School Diploma or equivalent

At least 2 years of experience in a computerized accounts payable processing environment.

Workday experience is strongly preferred.


SKILLS, KNOWLEDGE AND ABILITIES:

Must have knowledge of basic Accounting processes and procedures (GAAP). Working knowledge of Gmail, Google Drive, Google Sheets, and Google Docs. Basic fluency in artificial intelligence (AI) tools and concepts. This includes using AI to enhance business operations and drive innovation, enabling us to better serve our Members and stakeholders.

This position is not eligible for immigration sponsorship.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

PGA does not discriminate on the basis of race, color, creed, religion, gender, age, disability, sexual orientation, national origin, citizenship, veteran status, gender identity or expression, marital or familial status, genetic information or any other characteristic protected by federal, state or local law. In addition, to ensure full equality of opportunity in all operations and activities of the organization, every staff member employed by the PGA shall be selected under fair employment procedures that provide equal employment opportunities to all people. DFWP.