Accounts Payable Specialist

Accounts Payable Specialist

Job Description

The Vascular and Vein Institute of the South is a demanding Vascular Surgery practice seeking a full-time Accounts Payable Specialist. Candidate must have excellent interpersonal skills, be detail oriented, focused, and able to work independently with minimal supervision

Essential Duties and Responsibilities:

• Retrieve invoices from websites and department email box
• Obtain appropriate approvals for all payable items
• Ensure only authorized invoices, check requests, and credit card transactions are processed for payment
• Process and manage accounts payable for multiple entities, including the medical practice, real estate holdings, and smaller operating companies
• Enter, code, and charge expenses to correct accounts, departments, locations, and providers
• Process employee reimbursement requests and company credit card transaction payments
• Reconcile monthly expenses and ensure proper documentation is collected on all expenses
• Assist with new vendor request documents including credit applications and obtaining W-9 forms
• Review vendor statements to ensure receipt of all invoices and request missing items
• Respond to vendor inquiries and maintain a positive relationship with vendor contacts
• Assist with vendor activity report requests
• Monitor internal processes to verify open orders and pending payables
• Continue to monitor and improve the payment process
• Interact with outside vendors who have questions regarding AR/AP
• Prepare weekly vendor payments for accounting department
• Maintain historical records including accounting ledgers, contracts, and contract terms
• Prepare journal entries and posting of company credit card activities
• Protect organization’s value by keeping information confidential
• Contribute to team effort by accomplishing related results as needed
• All other duties as assigned

Skills and Qualifications:

• Proficient in computer and data entry skills
• Analytical skills with ability to make sound decisions
• 3 years accounts payable work experience
• QuickBooks experience is required
• Intermediate bookkeeping skills
• Proficient in Microsoft Excel
• Excellent communication skills (oral, written and interpersonal) to effectively interface with internal and external team members
• Strong attention to detail with ability to prioritize tasks and work under tight deadlines
• Ability to multitask and manage work accordingly with minimal supervision

Why You Want to Work at Vascular and Vein Institute:

• Growing vascular practice with potential for career advancement
• Highly collaborative and high-energy work environment
• Competitive salaries
• Benefits including health, dental, vision, life and disability insurance, 401(k), and more
• Company culture of promotions from within and an atmosphere allowing for varied and rapid career development
• Casual dress attire

Vascular and Vein Institute of the South, PLLC is proud to be an equal opportunity employer dedicated to pursuing and hiring a diverse workforce.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Job may require traveling overnight, driving long distances as required, and sitting for extended periods of time with occasional walking and standing and occasionally lifting or carrying articles weighing less than 10 pounds

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Work Location: In person