Executive Assistant

Investment firm seeks an Executive Administrative Assistant to support a team of busy executives. Must have 2-3 years of experience working in professional services, including calendar management, travel and expense management.

Hybrid schedule: 4 days onsite, 1 day remote

Salary range: 90k - 105k base plus bonus

Hours: 9am - 5pm

Executive Administrative Assistant Key Responsibilities & Duties

• Manage complex calendars and schedules for multiple team members, ensuring efficiency and accuracy.
• Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.
• Prepare and submit expense reports using tools such as Concur, ensuring compliance with company policies.
• Assist with meeting preparation, including agenda creation, document distribution, and logistics coordination.
• Collaborate with other administrative professionals to ensure seamless office operations and mutual support.
• Provide proactive support to a team of advisors, adapting to their dynamic and travel-intensive schedules.
• Handle confidential information with discretion and professionalism.
• Support occasional paid overtime tasks, ensuring timely completion of urgent responsibilities.

Executive Administrative Assistant Job Requirements

• Bachelor's degree preferred.
• Minimum of 2 years of administrative experience, with 3 years preferred.
• Proficiency in calendar management, travel coordination, and expense reporting.
• Experience with Concur or similar expense management tools is advantageous.
• Comfortable supporting multiple team members in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively in a hybrid work setting.
• Legal administrative experience is a plus but not mandatory.