Litigation Paralegal Specialist or Senior Paralegal Specialist

Who We Are


ArentFox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, ArentFox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deep personal issues that shape the lives of individuals and communities.


Why Join Us


At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.


Job Description


This position is based in our New York, NY office. This is a hybrid position.


JOB SUMMARY


This position works under the direct supervision of a lawyer and provides the lawyer with substantive legal services. A lawyer may delegate any task normally performed by a lawyer to a Paralegal Specialist, except those tasks prohibited to a non-lawyer by statute, court rule, administrative rule or regulation, controlling authority, the applicable rule of professional conduct of the jurisdiction in which the lawyer practices, or the ABA Guidelines for the Utilization of Paralegal Services.



ESSENTIAL DUTIES AND RESPONSIBILITIES


Litigation:

• Ability to perform legal research, draft correspondence, cite-check, bluebook, and analyze pleadings.
• Experience with litigation document review databases, case management databases, and e-discovery software.
• Understands Litigation practice area protocols, an ability to anticipate attorney needs, an ability to exercise independent judgment.
• Experience overseeing junior-level paralegals.
• Ability to coordinate and manage case documents, including organization, substantive review for relevance and responsiveness, and identification of privileged and confidential information, as well as preparation of documents for production.
• Experience with Trial preparation and logistics, including management of scheduling, coordination with court clerks, preparation of witness files, page/line deposition summaries, management of exhibits, and leading with setting up trial space.
• Prepare pleadings and discovery under lawyer supervision.File and e-file pleadings in federal, state courts and government agencies.
  General:
• Drafts, analyzes, and prepares legal documents for a supervising lawyer or supervising paralegal [1] .
• Coordinates legal projects and communicates legal information for a supervising lawyer or supervising paralegal.
• Prepare draft communications for a supervising lawyer or supervising paralegal.
• Collects, evaluates, and summarizes relevant facts and legal concepts for a supervising lawyer or supervising paralegal.
• Attends client meetings, coordination meetings, and legal proceedings with a supervising lawyer or supervising paralegal.
• Provides legal project management for a legal matter for a supervising lawyer or supervising paralegal.
• Supervises Project Assistants, Paralegals and Senior Paralegals on assigned tasks.
• Maintains notary license in local jurisdiction.
• Follows all supervising lawyer or supervising paralegal instructions.
  
  
  OTHER DUTIES AND RESPONSIBILITIES
• Maintains accurate and appropriate time records regarding hours spent working for clients, working for the Firm, and working on administrative tasks.
• Meets all time entry and timesheet deadlines specified by the Firm, the Paralegal Department, and the Accounting Department.
• Bills a minimum of 1,536 creditable hours each performance evaluation year that begins April 1 and ends March 31 of which a minimum of 1,416 of those hours are client billable hours.
• Limits approved pro bono hours and approved firm representation hours to a maximum of 120 total hours during each performance evaluation year.
• Works a predictable schedule and also provides flexibility in daily schedule to meet Firm's needs during periods of heavy workload.
• Timely notifies both supervising lawyers, supervising paralegals, and the Paralegal Manager of any time out of the office during normal work hours.
• Reports the receipt of non-billable work to the Paralegal Manager upon receipt.
• Avoids overtime for non-billable assignments.
• Contacts supervising lawyers, supervising paralegals and Paralegal Manager when available for new assignments.
• Accepts accountability and responsibility for all work assignments.
• Adheres to The National Federation of Paralegal Associations, Inc.'s "Model Code of Ethics and Professional Responsibility."
• Attends relevant legal education to continuously improve legal skills.
  
  
  MINIMUM QUALIFICATIONS
  Knowledge/Skills/Abilities:
• Trial experience is required.
• Strong knowledge of state and federal rules.
• Knowledge of legal principles, practices, laws, and regulations.
• Excellent verbal and written communication skills.
• Understanding of legal processes and practice-group specific procedures.
• Excellent interpersonal, team, and customer service skills.
• Excellent attention to detail.
• Excellent organizational and time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced, and at times, stressful environment.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Proficient with Microsoft Office Suite and practice-group specific software.

Education & Experience:

Job Level

All Non-California Education/Experience Requirement

Paralegal Specialist

Education: Bachelor's Degree or Paralegal Certification from ABA approved program required.

Experience: 13+ years' relevant experience required.



Senior Paralegal Specialist

Education: Bachelor's Degree required. In lieu of degree, 18+ years of experience required.


Experience: 18+ years' relevant experience required.


Benefits and Salary


We know that the needs of our employees vary and can change throughout the different stages of life. That's why we offer a wide array of flexible benefit options designed to help you live healthy, live well , and live for tomorrow . In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.


This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements.


The anticipated good-faith base salary range for this position is:

• New York, NY:
  • Senior Paralegal Specialist - $116,380 to $174,570 per year.
  • Paralegal Specialist - $101,200 to $151,800 per year.

Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications. We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence-knowing your pay recognizes both your impact and our commitment to an equitable approach.


In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.


Commitment to Equal Opportunity


ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.


* The job description is a general summary of the major duties. It may not specify all duties, tasks, and assignments associated with a job. It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review and modification.


WORKING CONDITIONS


The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements.


N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100%


Requirement

Frequency


Travel


Occasionally


Sitting


Constantly


Standing


Occasionally


Walking


Frequently


Reading


Constantly


Typing


Frequently


Concentration


Frequently


Oral and Written Communication


Frequently


Horizontal Reaching


N/A


Vertical Reaching


N/A


Twisting


Occasionally


Repetitive Arm/Hand/Finger Movements


Frequently


Weight


Occasionally, up to 15 lbs.


[1] Supervising Paralegals encompass individuals with the title: Paralegal, Senior Paralegal, Paralegal Specialist and Senior Paralegal Specialist.