Receptionist - occasional

divh2Receptionist/h2pThe principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice./ppGeneral Position Summary: The Receptionist welcomes all who come into or telephones the parish office. The receptionist also provides administrative services to staff and members of the parish committees. Completes administrative duties, coordinates meetings and conferences, obtains supplies, and works on special projects. Deals with a diverse group of employees, callers, and visitors. Independent judgment is required to plan, prioritize and organize diversified workload./ppPrincipal Accountabilities:/pulliComplete front desk responsibilities: greeting guests, answering phones, and routing calls to the appropriate departments./liliPerforms administrative services for the Pastor, partially other staff, and Catholic Center Departments./liliManage the Catholic Center meeting room calendar and schedules./liliSort and route incoming correspondence, including faxes and email and letters to all departments and clergy./liliMaintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders, and verifying receipt./liliManage monitors security cameras, doors gate during business hours./liliManages schedules security access for events outside of office hours./liliManage and distribute faxes throughout the day./liliWater maintain plants in lobby area weekly./liliMail handling./liliResponsible for other projects, tasks, etc., as assigned by immediate Supervisor./li/ulpTypical Decisions and/or Recommendations Made in This Position: Minimal decisions and/or recommendations made./ppSupervision Given and/or Received: Minimal supervision given. Moderate supervision received./ppInternal Contacts: Diocese Pastors, Priests, Principals, Business Managers, and employees./ppExternal Contacts: Parishioners, diocese vendors, local, state, and federal agency representatives, and auditors./ppWorking Conditions and/or Physical Requirements:/pulliThis position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads./liliAbility to sit and perform computer work for lengthy periods of time./liliAble to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files./liliAbility to accept work interruptions while remaining focused on duties./liliData entry via computer keyboard requires repetitive and frequent hand and wrist movements./liliAbility to lift up to 35 pounds without assistance and up to 60 pounds with assistance./li/ulpTravel Requirements: Infrequent travel, by car, may be required to Diocese Parishes and/or schools./ppEducation and Experience Preferred:/pulliHigh School Diploma or equivalent required./liliNon-profit experience preferred/li/ulpKnowledge and Skills Preferred:/pulliMicrosoft Office 365 / Intermediate to advanced capabilities with a heavy emphasis in Excel, PowerPoint, and Word./liliExcellent professional written and verbal communication skills./liliDemonstrated analytical, customer service skills and the ability to multi-task./liliStrong organizational and time management skills will be essential in managing executive schedules and maintaining files and records./liliAttention to detail/liliFlexibility in accepting new or modified duties as the position evolves./liliBilingual (Spanish/ English) is preferred/li/ulpFLSA Designation: Non-Exempt, Occasional./p/div