Contracts Analyst

Client: Mission-Driven Non Profit
Title: Contract Analyst
Salary: $35-$38/hour
Location: NYC, 4 days onsite
Duration : Open Ended Contract

Description:

A growing nonprofit organization in New York City is seeking a Contract Analyst to support day-to-day government contract and grant activity. This is a strong opportunity for someone with nonprofit contract, grant, or accounting-related experience who enjoys detail-oriented work, budgeting, compliance, reconciliations, and cross-functional coordination.

The Contract Analyst will report to the Contracts & Grants leadership team and will help manage contract/grant budgets, vouchers, reporting, compliance documentation, reconciliations, and audit support. This role has a strong finance/accounting focus, with a contract administration component.

Responsibilities:

• Prepare contract and grant budgets in compliance with contract/grant terms and conditions
• Prepare contract amendments, close-out budget modifications, and required documentation for government contracts and private grants
• Process monthly or quarterly vouchers for payments on government contracts and private grants
• Prepare required consolidated budget and financial reports using New York State reporting systems
• Coordinate with the budget team on budgeting and variance reporting related to contract and grant revenue and expenses
• Provide guidance to accounting staff on cost allocation and coding for contract/grant-related expenses
• Review contracts and grants to ensure compliance with contractual rules and regulations
• Analyze general ledger accounts related to contracts and grants and record contract-related journal entries
• Monitor contract payments and prepare monthly reconciliations between voucher amounts and payments received
• Assist with budget setup for contract funds and salary cost allocations
• Support government contract audits, compliance audits, and annual year-end audits
• Interact with internal stakeholders regarding contract and grant-related questions or issues
• Assist with special projects as needed

Qualifications:

• 2+ years of grant, contract, or related accounting experience
• Nonprofit experience required
• Bachelor's degree preferred, ideally in Accounting, Finance, or a related field; equivalent relevant experience may also be considered
• Experience with NYC, NYS, federal, or government-funded contracts/grants preferred
• Strong Excel skills, including pivot tables and VLOOKUPs
• Experience with systems such as MIP, ELOCCS, PASSPort, SFS, or similar platforms is a plus
• Strong attention to detail, organization, and time management skills
• Effective written and verbal communication skills
• Positive, team-oriented approach with the ability to work well across departments
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office and Adobe Acrobat

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

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Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
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Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.