Office Administrator

ProspectBlue is seeking a skilled Office Administrator to lead the day-to-day functions of an Am Law100 firm in their Baltimore office. This role offers the chance to play a key part in supporting office operations and fostering an inclusive, collaborative workplace where employees and attorneys can succeed. The ideal candidate is a proactive leader who is passionate about delivering exceptional internal service and capable of managing a wide range of responsibilities across operations, staff leadership, facilities coordination, hospitality, and office administration. This position requires flexibility, strong judgment, and the ability to respond effectively to shifting priorities in a fast-paced environment. This is an in-office position.

Key Responsibilities

Direct daily office operations, including oversight of administrative support staff, conference services, mail operations, document production, and hospitality functions.

Coordinate and lead office meetings, employee gatherings, client-facing events, business development activities, and community engagement initiatives.

Manage office facilities and maintenance needs while serving as the primary contact for building management and related vendors.

Facilitate onboarding activities for new employees and identify ongoing training and professional development opportunities for staff.

Support budgeting and financial planning efforts, including monitoring and reporting on monthly budget performance.

Maintain office safety and security procedures and help ensure business continuity standards are upheld.

Participate in firmwide operational initiatives and collaborative projects designed to improve internal processes and client service delivery.

Qualifications

Bachelors degree required.

At least seven years of management experience within a mid-sized or large law firm.

Demonstrated leadership ability with strong organizational, communication, and team management skills.

Excellent interpersonal skills with the ability to exercise sound judgment and professionalism.

Proven ability to manage multiple priorities and work efficiently in a deadline-driven setting.

Strong analytical thinking, problem-solving, and follow-up capabilities.

Proficiency with Microsoft Office applications.

• Interest in leveraging emerging technologies and innovative tools to improve workflow efficiency, including AI-enabled platforms that support higher-value work and streamline routine administrative tasks.