Administrative Assistant

ABOUT US:

Swirnow Building Systems is proudly celebrating more than 50 years serving the national design and building communities. We are design-distributors and product developers of specialty building systems, namely NeaCera® Terra-cotta Cladding and Hambro® Structural Floors. These products can best be seen at and entering their respective websites from Swirnow's home page.

POSITION OVERVIEW:

We are seeking a dynamic individual to support our Sales and Marketing teams. The Administrative Assistant must be computer savvy, a proven communicator, writer, a self-starter and be able to learn quickly in a fast-paced environment. The ideal candidate must possess strong organizational skills, the ability to work under pressure, flexibility, discretion and confidentiality and the ability to meet established deadlines with minimal supervision. Solid, up-to-date computer skills are essential including Microsoft Office Suite, Adobe and various customized Database Software.

POSITION RESPONSIBILITIES:

• Liaise with internal staff.
• Receive and interact with incoming visitors.
• General office clerical functions such as answering phones, maintaining and procuring office supplies, faxing, filing and other tasks, as assigned.
• Maintenance of custom database of contacts/ clients/ leads/ projects/ jobs.
• Preparation and dissemination of sales materials including literature, samples, proposals, plans, etc.
• Coordination of trade show activities, travel arrangements, hotel stays and attendance/support at select trade shows.
• Assist with creation and distribution of marketing materials (flyers, emails, presentations).
• Support email marketing campaigns.
• Production Department support including but not limited to, sending samples for approval, preparation of letters and change orders
• Review insurance requirements and documentation related to projects and contracts
• Review and verify invoices for accuracy and assist with invoice tracking
• Assist with contract updates, including tracking notes, edits and revisions

EDUCATION:

Bachelors Degree preferred

Experience in the construction industry or a related field preferred.

WHAT WE OFFER:

• Competitive salary based on candidate's experience.
• Full-time employee benefits plus bonus.
• The company's Retirement Plan provides a dollar for dollar match up to 3% of pay.
• A business casual, but professional and collaborative work environment.
• Free parking in our own fenced-in well-lit parking lot.
• Weekly Company lunches, holiday gatherings, and celebrations of our ongoing successes!

BENEFITS:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person M-F