Administrative Assistant I

Administrative Assistant I Reports to Senior Executive Assistant Word on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron and reaches millions of people to draw them into—or back to—the Catholic faith. The Administrative Assistant I works alongside the Senior Executive Assistant in managing the daily workflow of the Word on Fire (WOF) executive office. In this supporting capacity, the Administrative Assistant I acts as a reliable operational backup, whose focus is to execute daily duties with high precision, keeping the entire executive team organized and running efficiently. Location: Rochester, MN Employment Type: Full-time Responsibilities Assist the Senior Executive Assistant in managing active executive calendars, identifying conflicts, and scheduling internal and external meetings Perform general administrative tasks, process expense reports, and execute out-of-office errands necessary to support executive operations Collaborate with travel agents and external vendors to manage logistics, lodging, transportation Create complex domestic and international travel itineraries for C-Suite executives, including updating to reflect any last-minute adjustments Draft, edit, and format slide decks, presentations, and briefing documents for senior leadership and board meetings Serve as the primary operational backup for the Senior Executive Assistant during absences, ensuring continuous, seamless support for the Chief Executive Officer and Founder’s office Maintain general office supplies and manage inventory for office Works in conjunction with Human Resources and in office departments to plan and execute employee engagement events throughout the year Handle all job responsibilities with a high degree of discretion and confidentiality Requirements Bachelor’s or Associate’s degree in Administration, or similar field of study, or 2 years of administrative experience in a corporate, or church office, setting Proficient in Google Workspace (Gmail, Calendar, Docs, Slides, Sheets) and Microsoft Office Suite (Excel, Word, PowerPoint) for presentation design and data management Self-starter and possesses a high attention to detail Exceptional organizational and time-management capabilities, reflecting the ability to prioritize multiple tasks and manage conflicting deadlines under pressure High degree of professionalism in written and verbal communication skills Proven ability to handle confidential and sensitive information with absolute discretion Ability to travel as needed Ability to work off-hours including nights and weekends as needed Commitment to the mission of Word on Fire Preferred Qualifications Prior experience supporting senior management or functioning with an executive administrative team Possesses a proactive, resourceful approach to problem-solving and the capacity to adapt quickly to competing demands or last-minute changes Strong interpersonal skills with a demonstrated ability to build professional relationships with cross-functional staff, external partners, and high-level stakeholders Familiarity with the work of Word on Fire Physical Requirements Ability to navigate out-of-office environments, operate a vehicle, and efficiently execute local errands on behalf of the executive office Must be able to remain in a stationary position for extended periods while operating a computer and standard office machinery Frequent communication with internal staff and external vendors, requiring the ability to exchange clear and accurate information verbally and in writing Occasional lifting, moving, or transporting of office supplies, presentation materials, or equipment weighing up to 20 pounds Compensation and Benefits The estimated base pay range for this position is $26.38 - $31.87 hourly (equivalent to $48,011.60 - $58,003.40 annually, based on a 35-hour, full-time work week). Word on Fire determines individual compensation on several factors, including but not limited to, experience, skills, alignment with the role’s responsibilities, and geographic location. This role may be eligible for annual merit increases based on individual performance. Word on Fire also offers its team members a robust benefits package that includes: Work-from-home Wednesdays and up to 20 additional work-from-home days throughout the year Several 100% Word on Fire-paid insurance benefits: life, short-term disability, and long-term disability Other insurance benefits: medical, dental, vision, HSA, FSA, accident, critical illness, and hospital indemnity A retirement plan with a 3% target employer contribution Generous paid time off and paid holidays Paid parental leaves at 100% of base salary Access to Word on Fire’s incredible wealth of content and resources and more! Word on Fire is founded upon and intent on prioritizing its Catholic religious mission and principles above all else. Word on Fire's religious mission may therefore require that it make employment decisions based on an individual's religion and adherence to the principles of the Catholic Church. #J-18808-Ljbffr Word on Fire Catholic Ministries