Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a detail-focused organization in New Hyde Park, New York in a Contract to Permanent capacity. This role is well suited for someone who thrives in a detail-focused accounting environment and can manage invoice processing with accuracy and consistency. The ideal candidate will support day-to-day payables activities, help maintain organized financial records, and contribute to timely vendor payments.

Responsibilities:

• Process vendor invoices accurately and enter payment details into the accounting system in a timely manner.

• Review billing documents for proper account allocation and ensure expenses are coded correctly before approval.

• Manage scheduled check runs and coordinate payment distribution according to established deadlines.

• Reconcile accounts payable records, investigate discrepancies, and resolve outstanding payment issues with vendors or internal teams.

• Maintain organized documentation for invoices, approvals, and payment activity to support audit readiness and reporting needs.

• Communicate with vendors and business partners regarding invoice status, payment questions, and account updates.

• Strong understanding of invoice review, expense coding, and general accounts payable procedures.

• Hands-on ability to manage check runs and support timely payment processing.

• High level of accuracy and attention to detail when entering and verifying financial information.

• Comfortable communicating with vendors and internal stakeholders to address payment-related questions.

• Ability to stay organized, manage multiple priorities, and meet recurring deadlines.

• Proficiency with accounting software and standard office applications, including spreadsheet tools