Purchasing Services Administrative Supervisor

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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

The Purchasing Services Administrative Supervisor will provide leadership oversight and continuous improvement for low dollar purchases and business support functions that enable efficient systemwide operations across the Universities of Wisconsin. This position supervises a team of 3-4 staff responsible for processing procurements under $5000 administering contract repository operations for Universities of Wisconsin System Administration and Department of Administration agreements coordinating the annual systemwide waiver process managing insurance certificate collection and overseeing daily inbound communications and service requests. The Administrative Supervisor establishes work priorities monitors performance and service levels ensures compliance with applicable policies and regulations and fosters a customer-service-oriented environment that supports UW stakeholders.

Work Location
The office location is located at 660 West Washington Madison WI. An in-office requirement is expected three (3) days per week and two days may be worked off-site/remote. Telecommuting agreements are subject to change at any time.

Key Job Responsibilities:

• Supervises coaches and develops a team of 3-4 employees including assigning work establishing priorities approving time managing performance and conduct and participating in hiring discipline and other personnel actions.
• Directs the timely and accurate processing of procurements under $5000 and provides guidance to staff and UW stakeholders on applicable purchasing requirements and procedures.
• Oversees contract repository operations for Universities of Wisconsin System Administration and State of Wisconsin Department of Administration agreements supporting accurate records accessibility and lifecycle administration.
• Coordinates the annual systemwide waiver process including work planning stakeholder communications tracking issue resolution and timely completion.
• Oversees the collection review tracking and maintenance of supplier insurance certificates and addresses documentation gaps or service issues.
• Manages daily inbound communications and service requests establishes service expectations monitors workload and response times and ensures consistent customer-focused support.
• Analyzes operational data and trends prepares reports on workload and service performance and recommends process technology and service improvements.
• Partners with procurement finance legal risk management and campus stakeholders to resolve complex issues and improve systemwide purchasing support.
• Develops and maintains procedures training materials and cross-training plans that promote consistency continuity and staff development.
• Fosters an inclusive accountable and collaborative work environment focused on continuous improvement and high-quality public service.

Department:

Compensation:

The Purchasing Services Administrative Supervisor is a full-time salaried (exempt) academic staff-ongoing position. Well-qualified candidates can expect a starting annual salary within a range of $78000. $84500. commensurate with the candidates education related experience and qualifications.

Required Qualifications:

Bachelors degree or equivalent experience is required.

At least two years of a combination of Purchasing Finance or Accounting experience.

Experience interpreting and applying policies procedures laws regulations or internal controls.

Experience supporting customers in a large complex organization

Experience supervising employees leading teams coordinating work assignments or serving in a lead role responsible for operational outcomes.

Enterprise resource planning (ERP) and purchasing software systems

Preferred Qualifications:

Knowledge of State and University of Wisconsin purchasing rules and procedures.

Experience with contract repository operations for Universities of Wisconsin System Administration and State of Wisconsin Department of Administration agreements.

Experience working with Workday and/or Jagger

How to Apply:

Applicant screening will begin immediately and be ongoing through November 15 2026 . However applications may be accepted until the position has been filled. To receive full consideration applicantsare required toapply online and provide:

Resume (PDF Format)

Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications (PDF Format)

Contact Information:

Questions may be addressed to .

Accommodation Request

If you need to request an accommodation because of a disability you can find information about how to make a request by contacting .

Criminal Background Check and Reference Check Policy

This offer of employment is conditional pending the results of a criminal background check and a reference check process that includes questions regarding employee misconduct sexual violence and sexual harassment. If you have prior work history within the past 7 years with the Universities of Wisconsin your personnel file will also be reviewed for employee misconduct. If the results are unacceptable the offer will be withdrawn or if you have started employment your employment will be terminated.

Employment Authorization

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of employer sponsorship) on before or after the effective date of appointment.

Confidentiality

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. . 19.36(7) .

Benefits Information

Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package review the Faculty Academic Staff & Limited Appointees or University Staff Please see this link for total compensation information: Universities of Wisconsin Health & Retirement Contributions Estimator to provide you with total compensation information.

Clery Act information

The Universities of Wisconsin provides statistics on campus crime in its Annual Security Report. For more information on university campus statistics see is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.

Required Experience:

Manager