Hourly Clerical Assistant II

Clerical Assistant II

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Description

Under the direction of an assigned supervisor, perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures within well-defined guidelines; provide sole clerical support for assigned office during the evening hours as assigned.

Qualifications

Education and Experience: Any combination equivalent to: graduation from high school including course work in office procedures and equipment AND One (1) year of general clerical experience involving operation of a computer terminal.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

Licenses and Other Requirement: Some positions in this class are required to possess skills in a second designated language.

Desired Qualifications: Experience with Google Suite, Microsoft Suite and Canva.

Knowledge of:

• Operation of standard office machines and equipment.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patient and courtesy.

Ability to:

• Learn, apply and explain policies, procedures and activities related to an assigned program or function.
• Perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures within well defined guidelines.
• Operate a variety of office machines and equipment including typewriter, calculator, copier, word processor and computer terminal as required.
• Complete assignments with minimal supervision.
• Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
• Establish and maintain cooperative and effective working relationship with others.
• Maintain records and prepare reports.
• Understand and follow oral and written directions.
• Communicate effectively both orally and in writing.
• Provide sole clerical support for assigned office during the evening hours as assigned.

Duties

Essential Duties:

1. Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
2. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules and reports; list, abstract or summarize date.
3. Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines; issue keys and maintain appropriate records as assigned.
4. Review documents for accuracy, completeness and conformance to established procedures and standards.
5. Initiate and receive communication from District departments and personnel, community and State agencies and organizations, public schools and vendors as required.
6. Receive, open and distribute mail.
7. Operate a variety of computer terminals, utilizing a wide variety of related software as assigned.
8. Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
9. Assist in selecting, training and providing work direction to student workers as assigned.

Supplemental Information

For more information, please contact Samantha Girard at View email address on click.appcast.io or call View phone number on click.appcast.io.

Application Process: A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date. Required materials including a current resume, unofficial transcripts verifying awarded degree(s) and completion date, and any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached as a supporting document. All notifications to applicants will be sent electronically to the email address provided in the application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

For Academic positions (only): If you do not possess the exact degree major(s) listed in the minimum qualifications section, you will need to submit an equivalency application.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

Interview travel costs must be borne by the applicant.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at View phone number on click.appcast.io.

SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the College Police Department or you can request that a copy be mailed to you by calling View phone number on click.appcast.io.

More information about the Drug and Alcohol Abuse Prevention Program, including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Program website.

Benefits

Southwestern Community College District provides an excellent benefits package for employees and eligible dependents that includes affordable medical plans, employer paid dental and life insurance, CalPERS and CalSTRS retirement options, vacation and sick leave accruals, and professional development opportunities. For more information, please visit the Benefits webpage.