Legal Billing Specialist (E-Billing)
$70k - $75kVaco Charlotte
Vaco is recruiting for a Legal Billing Specialist (E-Billing)
Direct Hire - $70-$75K
- Manage all electronic billing (e billing) activities for assigned clients, ensuring invoices are prepared, formatted, and submitted in full compliance with client billing guidelines.
- Utilize e billing systems such as E-Billing Hub (EBH) and client mandated third party platforms (e.g., Legal Tracker, CounselLink, Collaborati, Tymetrix) to upload, monitor, and track invoice status.
- Review, prepare, and revise electronic invoices based on attorney instructions, client guidelines, and system requirements before submission.
- Monitor invoice rejections, disputes, appeals and short pays within e-billing platforms; research causes, make necessary corrections, and resubmit promptly.
- Communicate directly with billing attorneys to clarify billing requirements, obtain approvals, and ensure swift turnaround on prebill edits and e billing submissions.
- Maintain a thorough understanding of client billing arrangements, rates, discounts, and matter level requirements to ensure accurate invoice setup and compliance.
- Prepare and distribute initial prebill drafts for attorney review and incorporate edits to ensure accuracy prior to electronic submission.
- Process time and cost adjustments related to unbilled activity, including transfers and corrections to ensure proper client/matter allocation.
- Track invoices throughout the billing cycle, including attorney review, submission, client validation, approval, escalating delays or urgent issues as needed.
- Generate billing estimates and provide billing status reports for clients with monthly or project-based budget/accrual requirements.
- Assist with the reversal, revision, and resubmission of invoices, when necessary, due to client or attorney request.
- Respond to billing related inquiries, troubleshoot e billing platform issues, and collaborate with attorneys, staff, and clients to resolve discrepancies.
- Support the Client Accounting Manager with billing-related projects and cross-functional accounting duties as assigned.
Vacancy posted 3 days ago
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