Fiscal Specialist 2

Job Title: Fiscal Specialist 2 - C99121 Location: Cheney FLSA Status: Non-Exempt Anticipated Start Date: As soon as possible Work Schedule Type: Regular Work Schedule: Typically Mon-Fri 8:00 am – 5:00 pm. Term of Appointment: 12 Months Job Summary: The College of Professional Programs at Eastern Washington University is currently seeking applicants for a Fiscal Specialist 2 – College of Professional Programs. The position will provide fiscal assistance and administrative management within the College of Professional Programs (CPP). The position will report to the College Financial Officer and will provide support to the Dean, Associate Dean, College Finance Officer, and the College Executive Assistant. Under general direction, position performs a variety of complex and varied fiscal and administrative support functions such as analyzing and developing budgets for grants, contracts, state funds, and/or program funds, establishing and maintaining comprehensive fiscal recordkeeping systems, analyzing, establishing and maintaining cost center and/or self-sustaining accounts, maintaining professional fee records, and coordinating diverse unit-wide fiscal support functions such as travel reimbursement, purchasing, payroll support, and fiscal planning. The position is expected to exercise independent judgment in developing, modifying, and maintaining multiple record keeping and reporting systems for varied and complex sources of funding; interpreting and applying rules and regulations to resolve problems; advise faculty and staff regarding applicable policies and procedures, and recommend alternative courses of action. Position uses established procedures in performing fiscal responsibilities, and ensures work is in conformance with regulations, policies and standards. The position requires a high degree of personal initiative, flexibility, and personal judgment, along with strong verbal and written communication skills, ability to organize and prioritize tasks to ensure smooth workflow, excellence in work standards and demonstrated interest in providing strong customer service. EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position. The salary for this position is $47,940 to $55,284. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STAbuses. For additional information regarding insurance benefits please see our Benefits page: . Conditions of Employment: This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time. All new employees will comply with EWUImmunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs. This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement: After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training. Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies. About Eastern Washington University: Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands‑on learning that leads to in‑demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy‑efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds. Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’26 -’27 College of Distinction (CoD), the second consecutive year it has received the national recognition. Tribal Land Acknowledgement: At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land. Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community. At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes. From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university. Equal Opportunity Statement: EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws. Physical Demands: University, local, regional and state mandates for public and personal protection should be followed as needed. Required Qualifications: Two years of experience at a level equivalent to Fiscal Specialist 1AND15 quarter hours or 10 semester hours of college level accounting. OR Equivalent education/experience. Professional experience involving fiscal and budgetary responsibilities, such as responsibility for multiple budgets, purchasing, personnel/payroll, specialized reporting, etc. Strong computer skills and familiarity with Microsoft Office products (Word, Excel, Outlook). Proficiency in Excel to develop workbooks using advanced features, and to create spreadsheets to develop and maintain records. Word/MS Office, ability to perform complex tasks such as merge fields, design tables, and other advanced functions. Database management, ability to enter data, sort, import/export files in database, and create reports. At least one-year experience using an enterprise data system, (financial) or other large, complex, multi-dimensional data system. Must offer superior verbal and written communication skills and a high level of professionalism. Demonstrated organizational skills and attention to detail. Demonstrated ability to apply a culturally responsive and flexible approach that is sensitive to the diverse needs of the students, faculty, and administrators including needs for universal access. Preferred Qualifications: Two or more years’ experience performing fiscal/budgetary responsibilities in a college or university environment. One-year full-time work experience handling communications with a variety of different kinds of internal and external clients, such as federal, state, city, and county government agencies, professionals in the community, internal staff/managers/administrators, students, and other constituents. Note: The above job description is a general outline of the duties and responsibilities typically associated with this position. Specific tasks and responsibilities may vary based on the needs of the department and institution. Proposed Job Duties & Responsibilities Payroll Responsibilities: Use university payroll systems to input, update, and maintain personnel and payroll records for faculty, and staff ensuring accuracy and compliance with state and institutional requirements. Initiate, prepare, and verify payroll‑related documents, job changes, pay adjustments, supplemental pay, appointment letters and other payroll transactions. Review payroll data for accuracy, including hours worked, pay rates, funding sources, position attributes, and effective dates; identify discrepancies and take corrective action. Reconcile payroll reports with budget and financial records; research and resolve variances in coordination with HR, Payroll, and Budget Services. Conduct regular payroll audits to ensure compliance with state regulations, university policies, collective bargaining agreements, and internal controls. Interpret and apply payroll rules, procedures, and regulations; advise faculty and staff on payroll processes, timelines, and requirements. Essential Duty?Yes 15% of Time Responsibility / Duty Fiscal Analysis, Budgeting, and Reporting Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, control and review/audit of fiscal operations. Develop budgets for grants, contracts, or other funding requests; prepare appropriate forms for contracts and agreements; develop, recommend, and/or establish charge schedules for cost center and/or self-sustaining accounts. Forecast fiscal needs/commitments; develop planning documents; participate in the planning of new programs by conducting analysis of unit needs and resources and making revenue projections. Evaluate program performance by comparing actual expenditures to budget; formulate and recommend corrective action. Analyze, and recommend improvements in fiscal record keeping systems; internal controls and financial data processes. Select, develop, implement and/or modify manual or automated fiscal reporting/tracking systems to address specific unit needs. Maintain a record keeping system for recording budget transactions; review budget reports, verify accuracy and take corrective action if necessary; reconcile budget status reports and prepare expenditure projections; notify appropriate individuals … Prepare, compile and provide fiscal reports such as year‑end reports, budgetary reports, payroll reports and auditing reports. Essential Duty?Yes 5% of Time Responsibility / Duty Purchasing, Travel, and Expense Management: Process and approve purchases for the Dean’s Office and assist schools as needed; review, approve and allocate purchases to proper budget and category; Ensure compliance with state and university purchasing regulations. Maintain purchasing records and resolve discrepancies. Coordinate and process travel for Dean’s staff; reconcile the Central Travel Account (CTA). Manage candidate travel and reimbursement processes. Other Duties as assigned. Essential Duty?Yes #J-18808-Ljbffr