Payroll Coordinator

About Us

Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.



Overview

The Payroll Coordinator is responsible for the timely and accurate processing of the US employees and partner payrolls and providing an elevated level of customer service to employees, partners, vendors, and outside agencies. This position is also responsible for creating, generating, and distributing various reports and conducting research as requested. Responsible for electronic payroll processing, reconciliation, recordkeeping, reporting, compliance, audit, control, and security. The Payroll Coordinator must keep both the Accounting/Finance and Human Resources departments advised of noteworthy events and system changes/problems and must always maintain strict confidentiality.

Reporting to the Payroll Supervisor, this position will actively communicate with Human Resources, Payroll, Accounting/Finance, and IT for data requirements.

This is a Temporary role.



Responsibilities

• Prepare and deliver periodic payroll-related reports including but not limited to tax and labor compliance reporting and documents, benefits administration, and payroll systems maintenance.
• Process and file certified payroll in compliance with prevailing wage regulations for public works and government-funded projects.
• Ensure full prevailing wage compliance, including accurate reporting and documentation.
• Utilize systems such as Points North, DIR, LCPtracker, and Elations to prepare and submit certified payroll reports.
• Coordinate with internal teams and external agencies to support audits, reporting requirements, and compliance inquiries.
• Maintain accurate payroll records and ensure timely submission of all required compliance documentation.
• Timely and accurate payroll data entry in the Vision and ADP EV6 systems and other utilized software.
• Reconcile payroll data against payroll registers and resolve discrepancies.
• Reconciling all payroll-related transactions to the General Ledger.
• Assist the Accounting/Finance Department in reconciling payroll discrepancies in the general ledger.
• Ensure payroll information is managed and maintained with strict security safeguards and confidentiality.
• General check requests for payments to vendors, taxing authorities, etc. promptly.
• Provide outstanding, friendly, and timely customer service to any partners, employees, or co-workers who have questions or issues to be resolved.
• Communicating changes or concerns as appropriate to the Payroll Supervisor and the Accounting/Finance, Human Resources, and IT departments, as appropriate.
• Answer questions regarding pay including hours, overtime, deductions, direct deposit, severance payments, etc. Problem-solve issues as appropriate, reporting noteworthy events to the Payroll Supervisor or HR, as necessary.
• Trouble-shoot and resolve problems with ADP and contact Customer Support, as necessary.
• Remain current on company policies and procedures, and Federal, state, and local payroll laws as they pertain to wage and hour, taxes, benefits, garnishments, 401(k) limits, etc. Includes knowledge of various state/local regulations in states where the company operates in US.
• Other miscellaneous duties as assigned including being cross trained to cover for other members of the department during absences.

Qualifications

• 0-2 years of payroll/accounting experience.
• Hands-on experience with LCPtracker, including prevailing wage processing, with strong exposure to ADP EV6 and compliance systems such as DIR and Elations.
• Ability to analyze data with multiple tools (excel, access, and other databases) and communicate effectively.
• Excellent communication and people skills, as well as the ability to collaborate with individuals at all organizational levels. Able to organize and prioritize issues and workload. Good decision maker and proven ability to manage time and resources to meet deadlines.
• Strong commitment to data security and confidentiality
• Excellent communication and interpersonal skills
• High proficiency in MS Office (Word, Excel, Outlook, and PowerPoint)
• Prior experience managing processes, analyzing information, and problem solving
• Excellent time management and organizational skills
• Ability to manage multiple competing priorities
• Strong interpersonal skills, with the ability to work harmoniously in a team environment
• Self-starter who is comfortable working autonomously

Benefits*: TRC offers a competitive benefit package consisting of:

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.

Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.



Disclaimers

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The complete job description and application are available on TRC's career site.

TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.


Salary Range

USD $29.00 - USD $40.41 /Hr.