Full Charge Bookkeeper

Job Description

Job Description

Salary: $23.00to $30.00per hour DOE

Position Summary

The Full Charge Bookkeeperis responsible formanaging the day-to-day accounting and bookkeeping functions ofMinisterialAssociation of California Countieswith accuracy, confidentiality, and integrity. This position supports the mission of the religious nonprofit bymaintainingcomplete andaccuratefinancial records, processing transactions, reconciling accounts,assistingwithpayrolland reporting, and supporting sound financial stewardshipin accordance withorganizational policies, nonprofit accounting practices, and applicable legal requirements.

Essential Duties and Responsibilities

• Maintainaccurateand complete financial records, including the general ledger, chart of accounts, journal entries, and supporting documentation.

• Process accounts payable, including reviewing invoices, verifying approvals, coding expenses, preparing payments, andmaintainingvendor records.

• Process accounts receivable, including deposits,donoror contribution records, reimbursements,receiptingsupport, and other incoming funds.

• Reconcile bank accounts, credit card accounts, petty cash, and balance sheet accounts on a regular monthly schedule.

• Prepare monthly financial reports, budget-to-actual reports, cash flow summaries, and other reports for leadership, finance committees, board members, or ministry/program leaders as requested.

• Assistwith payroll processing, payroll records, employee deductions, paid time off records, and coordination with payroll providers.

• Prepare orassistwith annual tax and compliance documents, including Forms 1099, workers compensation audit information, charitable reporting support, and documentation needed for Form 990 or other filings.

• Support annual budgeting, budget monitoring, audit preparation, and work with outside accountants, auditors, or consultants as needed.

• Track restricted,designated, grant, ministry, or program funds to ensure proper coding, reporting, and useconsistentwith donor intent and organizational policy.

• Maintain confidential financial, payroll, donor, and personnel-related information with discretion and professionalism.

• Help strengthen internal controls by following established approval processes, segregation of duties, documentation standards, and record retention practices.

• Respond professionally to finance-related questions from staff, leadership, vendors, donors, and ministry partners.

• Perform other related duties as assigned in support of the organizations mission and operations.

Required Qualifications

• Minimum of three years of bookkeeping, accounting, or full charge bookkeeping experience.

• Experience with accounts payable, accounts receivable, bank reconciliations, payroll support, general ledger maintenance, and financial reporting.

• Strong working knowledge of accounting principles and nonprofit financial practices.

• Proficiencywith QuickBooks Online (QBO) and the ability to learn and work effectively with other accounting, payroll, donor management, or financial reporting systems.

• Proficiencywith Microsoft Excel, Word, Outlook, and standard office technology.

• High levelof accuracy, organization, follow-through, and attention to detail.

• Ability to manage confidential information and exercise sound judgment.

• Ability to work independently, meet deadlines, and communicate clearly with staff and leadership.

• Commitment to supporting the mission, values, and faith-based purpose of the organization.

• Ability to complete required employment eligibility verification and, if applicable, any job-related background check process conductedin accordance withapplicable law.

Preferred Qualifications

• Associates or bachelorsdegree in accounting, finance, business administration, ora relatedfield.

• Experience working in a church, ministry, religious nonprofit, school, or other nonprofit environment.

• Experience tracking restricted funds, designated gifts, grants, ministries, departments, or cost centers.

• Experience preparing audit schedules, board reports, budget reports, or financial statements.

• Experience with a range of accounting software platforms and the ability to evaluate or adapt to new software options as organizational needs evolve.

• Familiarity with California employment, payroll, wage and hour, and nonprofit compliance practices.

Core Competencies

• Financial accuracy:Maintainsprecise records andidentifiesdiscrepancies promptly.

• Confidentiality:Protects sensitive financial, donor, payroll, and personnel information.

• Stewardship mindset:Understands the importance of responsible management of donated and ministry resources.

• Communication:Explains financial information clearly and respectfully to non-finance staff and leaders.

• Reliability:Meets recurring deadlines and follows through on responsibilities with minimal supervision.

• Mission alignment:Demonstratesrespect for the organizations religious mission, culture, and values.

Work Schedule and Environment

This is a full-time, in-office position scheduled Monday through Friday for eight hours per day. The position primarily works in a professional office environment and routinely uses a computer, phone, copier, scanner, calculator, and standard office equipment. The employee must be able to sit for extended periods, communicate effectively, view a computer screen, use hands and fingers for keyboarding and data entry, and occasionally lift or move office supplies or files weighing up to 20 pounds. Reasonableaccommodationsmay be made to enable individuals with disabilities to perform the essential functions.

Compensation and Benefits

Benefitsmayinclude paid time off, paid holidays, health or other insurance options, retirement plan participation, and other benefits made available to eligible employeesin accordance withorganizational policies, eligibility requirements,andapplicableplan documents.

Employment and Compliance

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualificationsrequired.MinisterialAssociation of California Countiesreserves the right tomodifyduties or assignadditionalresponsibilities as needed. Employment is at-will unless otherwise provided by a written agreement signed by an authorized representative ofMinisterialAssociation of California Counties.

MinisterialAssociation of California Counties will not request or rely on an applicants salary history indeterminingwhether to offer employment or indeterminingcompensation for this position.

MinisterialAssociation of California Countiesis an equal opportunity employer and makes employment decisions based on qualifications, merit, and organizational needs, consistent with applicable law. As a religious nonprofit,MinisterialAssociation of California Countiesmay consider alignment with its religious mission, values, and standardsfor positions and circumstanceswherepermittedby law.