Administrative Assistant

Responsibilities Gather, collect, record, track, and verify data and information from multiple sources. Perform day-to-day operations, ensuring that policies and procedures are followed, that goals and objectives are met, and that services and projects are accomplished efficiently and effectively; take corrective action as necessary. Maintain records that provide for the proper evaluation, control, and documentation of assigned activities; prepare a variety of written correspondence, reports, and other materials as appropriate. Use MS Office Suite to compile and generate reports, timelines, tables, graphs, correspondence, and presentations. Assist staff with travel arrangements such as researching hotel locations and costs, gathering travel requests, researching cost estimates, and preparing orders and vouchers in the travel system ICAP. Assist PMO/PCO with property and changes and updates. Provide travel support. Provide on/offboarding support to staff. Provide administrative support to directors, portfolio managers and team leaders and participate in weekly and monthly meetings. Provide Executive Administrative support and backup. Provide Executive Administrative support to the Deputy Director of Management and Operations. Other responsibilities as assigned. Requirements At least 3 years of administrative assistant experience in a healthcare-related or public health setting. Excellent attention to detail. Experience with analyzing and reviewing documents. Prior administrative assistant support experience. Demonstrated experience using MS Excel with Intermediate to advanced skill level. Proficiency in MS Office Suite, Teams and SharePoint. Strong interpersonal and communication skills (both written and oral). Ability to work both independently and collaboratively on a team, particularly with multidisciplinary staff from different healthcare organizations/agencies. Ability to handle confidential information. Ability to obtain a government clearance. Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future. #J-18808-Ljbffr