Administrative Assistant to the Principal, Bristol Elementary

Administrative Assistant To The Principal, Bristol Elementary

Bristol Elementary - Webster Groves, MO 63119

Overview

Position Type Full Time

2026-2027 School Year

Essential Functions:

Primary Objective: To provide the necessary clerical responsibilities required for the administration of the school district in order to assure the smooth, efficient operation of the school office. Works to create a welcoming office experience and build positive relationships with all staff, students, parents, and other visitors (your presence, communication, and welcome will work to serve as a first impression to the many people we serve).

Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public

Maintains confidentiality when working with private material concerning the District or individuals

Maintains files for supervisor(s) and/or department(s)

Determines the need of inquiries (mail, email, phone, and office visits) provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to appropriate party

Receives visitors into the school office, ascertains the purpose of the visit, and furnishes the information or directs to proper person

Proofreads, edits, and prepares material for printing, approval, and distribution

Initiates contact and transacts business with outside agencies and parties

Prepares and distributes related reports, and maintains enrollment databases appropriate to the specific area of responsibility

Develops organized and efficient systems to meet building/department needs, establishes and maintains files, and assists in monitoring building/department budgets

Assists with ordering office supplies; assists with inventory of office/department supplies

Processes mail, may schedule appointments, and may make arrangements for travel for staff

Operates standard office equipment, is proficient in word processing, basic spreadsheet skills, and Google Applications. Will utilize student information systems and budget databases.

Schedules building tours

Maintains student records and attendance

Records teachers' absences and substitute requests

Manages maintenance requests and works closely with the building custodial supervisor

Maintains supplies and maintenance for computers, copiers, and printers

Perform other duties as assigned

Qualifications:

• Bachelor's Degree is preferred
• Experience as an administrative assistant
• Successful work history
• Knowledge of Infinite Campus and Google Suites preferred
• Strong organizational skills
• Requires a high level of initiative, independent judgment, and decision-making skills
• Able to work and converse efficiently with all school community members and other external contacts

WEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT

WGSD District Code of Conduct