Human Resources Coordinator

The Human Resources Coordinator provides administrative and operational support across core human resources and payroll. This role is responsible for ensuring accurate documentation, maintaining HR systems and records, coordinating recruitment logistics, and supporting day-to-day employee and payroll processes. The position requires a strong ethical foundation and the ability to manage sensitive information with discretion, independence, and sound judgment. The Human Resources Coordinator is expected to operate with professionalism, fairness, and impartiality in all employee and administrative matters. Job Responsibilities: HR Administration & Operations Maintain accurate employee digital files in compliance with applicable legislative and company requirements Draft employment letters, compensation changes, and standard HR documentation Track probationary periods, performance review cycles, and key employment milestones Support policy updates and distribute employee communications Coordinate onboarding and offboarding processes Recruitment Coordination Post job advertisements and administer applicant tracking system Screen resumes for minimum qualifications and coordinate interviews Schedule interviews and prepare interview materials Conduct reference checks and prepare offer documentation Assist with payroll set up in multiple states Prepare and submit payroll changes (new hires, terminations, compensation updates) to payroll provider or internal payroll function Support benefits enrollment, changes, and employee inquiries in Canada and the US Track leaves of absence and maintain related documentation Employee Support Respond to routine employee inquiries and redirect more complex matters to senior HR leadership Assist with employee engagement initiatives and internal events when required Confidentiality & Professional Standards Maintain strict confidentiality of employee, payroll, financial, and organizational information at all times Exercise sound judgment and discretion when handling sensitive matters Apply policies and processes consistently and fairly, ensuring impartial and professional treatment of all employees Maintain appropriate boundaries and neutrality in employee-related matters Escalate complex, sensitive, or potentially high-risk issues to senior HR leadership Qualifications: Diploma or degree in Human Resources, Business Administration, or related field 1–3 years of experience in an HR, payroll, or administrative coordination role Payroll certification or working toward certification preferred Experience supporting U.S. payroll or multi-state payroll an asset Strong organizational skills and attention to detail Proficiency in Microsoft Office and HRIS/payroll systems Working knowledge of employment standards and HR administrative best practices Excellent written and oral communication skills Strong interpersonal skills combined with a positive, team-oriented attitude #J-18808-Ljbffr