Lead Supervisor, Operations and Administration

Description

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Job Summary
The Lead Supervisor, Operations and Administration coordinates workflow, delegation, and scheduling for teams responsible for the clerical support and routing of shipments on multiple shifts.

Primary Objectives

• Allocate and delegate staff and resources appropriately to ensure customer satisfaction, service quality, and continuous improvement of job performance.
• Research, resolve, and document escalated operational and administrative issues.
• Accountably drive employee performance to meet or exceed KPI targets, including labor hours, purchased transportation levels, maintenance costs, casual usage, vehicle accidents, injuries, DOT compliance.
• Provide appropriate task-level direction to employees to meet daily operational requirements.
• Manage, lead, and effectively coordinate assigned teams.

Duties and Responsibilities

• Coordinate workflow and communication between operations, clerical, and administrative teams.
• Assist with developing process improvement strategies and actively participate in meetings and discussions with drivers and clerical staff.
• Supervise the completion of documentation and records in related systems to ensure timely and accurate customer, shipment, and billing information.
• Ensure timely and orderly commencement of operations; monitor key service delivery requirements as shift progresses.
• Coordinate service delivery for new operations with day and night shift Dispatch teams.
• Assist with the coordination and oversight of Liquefied Natural Gas (LNG) terminal delivery operations.
• Provide on-site monitoring and management of work performed at multiple yard locations.
• Efficiently manage labor and fuel costs and fleet maintenance costs and minimize total route miles through effective dispatch and employee performance management.
• Track and review metrics to support performance management and operational decisions.
• Determine optimal routing by prioritizing loads, defining routes, and setting schedules. Ensure routing decisions satisfy customer's expectations and company financial requirements and comply with state and federal laws and regulations governing safety and capacity issues.
• Resolve problems related to pickups and deliveries with drivers, partner carriers, and port operators.
• Monitor containers to reduce demurrage and storage fees.
• Maintain technical and professional proficiency in operational and customer service requirements and a working knowledge of contract provisions, safety requirements, and operational schedules.
• Manage productive relationship with labor unions; work proactively to address issues and avoid unnecessary grievances
• Keep track of invoice orders and sold moves to ensure commitments are met.
• Provide supervision to union employees; provide coaching and feedback, performance management, and apply timely, properly documented disciplinary processes consistent with collective bargaining agreement provisions.
• Execute timely reporting, recordkeeping, and documentation as required.
• Develop and deliver summary reporting to management.
• Other duties as assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High school diploma or equivalent required
• Related college coursework preferred

Licenses and Certifications

• Valid state-issued driver license and acceptable driving record required
• Transportation Worker Identity Credential (TWIC) required
• Commercial/Class A Drivers License strongly preferred

Work Experience

• 4+ years' experience in the intermodal transportation industry required
• 1+ years' experience in a supervisory or lead capacity required
• Experience in collectively-bargained environment required

Required Knowledge, Skills and Abilities

• Familiar with DOT safety compliance and Federal Motor Carrier Safety Administration (FMSCA) regulations.
• Understanding of key concepts, customs, local port facility requirements, hazardous materials and perishable goods handling protocols, safety, and relevant federal, state and local regulatory requirements applicable to operations.
• Strong leadership skills with demonstrated ability to motivate others, influence behavior, and lead by example.
• Ability to effectively manage and deliver on multiple competing priorities.
• Self-motivated with the ability to work under pressure with minimal supervision.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Basic to intermediate proficiency in Microsoft applications: Excel, Work, and Outlook.

Competencies

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Engages & Inspires Others Leads with energy, self-confidence and understanding in ways that motivate colleagues to achieve more than they thought possible.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel to and from yards up to one mile per day; crouch/bend to access floor-level storage - Regularly
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Regularly
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment
This role requires work that may involve the following environmental conditions:

• Corporate office environment
• Vessel and terminal environment - includes moving, shifting surfaces, and active production areas including moving vehicles, equipment, and machinery.
• Outdoor/open environments which may involve high/low temperatures, humidity and inclement weather conditions.
• Active production areas including moving vehicles, equipment or machinery.

Travel
25% Must be able to travel independently to U.S. locations

Screening Requirements
Background Checks
Driving Record Review

The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The salary range listed is based on the geographic zone associated with this role: LONG BEACH, CA. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.

Zone 2: $89,000 - $112,000

Sea-Logix, LLC is an EOE/AA Employer - Minority/Female/Veteran/Disabled/and other Protected Categories