Adminstrative Assistant

Company Paid Long Term Disability Policy Company Paid Vacation & Holiday Pay Company Paid Parental Leave Company Paid Maternity Leave Company Paid Employee/Family Assistance Program (EAP) Voluntary Medical & VisionInsurance Voluntary Dental Insurance Voluntary Short Term Disability Voluntary Supplemental Term Life Voluntary Accident, Legal, Hospital, Critical Illness Policies 401(k) Plan w/Employer Match Annual Company Stock Purchase Opportunities Health and Wellness Benefits, including Monthly Gym/Fitness Incentives General Description The Assistant-Administrative will provide support to the Sr. Sales Director, Office Manager and Cost Controller, as well as to other departments as needed. They are primarily responsible for data entry and accounting support for the location. Essential Duties and Responsibilities Accurately log and receive all material deliveries to both plants. Accurately log and receive all trucking invoices. Process trucking invoices for the weekly payment run. Process material invoices for the weekly payment run. Run credit cards for payment on cash sales. Invoice customers and respond to inquiries in a courteous and professional manner. Ensure hired truckers are set up correctly in accounting system. Assist in obtaining current certificates of insurance when required. Assist with reconciling payments for FOB sales. Provide accurate ship-to information to plant operators as needed. Perform additional clerical duties including but not limited to filing, photocopying, faxing, maintenance of funds for postage machine & postage services Assist Office Manager with routing and processing invoices for payment Assist Office Manager with deposits as necessary Provide back-up, in the absence of other office employees, with payroll, accounts payable and receivable, and hiring actions. Assist Engineers with daily log entries and other projects as necessary Additional duties assigned as needed General To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge, Skills and Attributes Reliable and Punctual; Ability to maintain confidentiality; Excellent written and verbal communication skills; Must be well organized, detail oriented and able to multi-task; Must be able to work with constant interruption Proficiency with Microsoft Office to include; Outlook, Word, Excel, PowerPoint & Teams; Must be able to understand work directions and communicate effectively with supervisors and co-workers. Education and Experience This position typically is semi entry-level; however, it requires a minimum of three (3) or more years of previous experience in an office support role. A high school diploma or general education degree (GED) is required Must have strong customer service skills Experience with SAP desired but not required Previous experience in trucking/construction a plus Physical Demands Frequent ability to sit for prolonged periods of time; Ability to drive a company vehicle for various recruiting events. Frequent ability to talk and hear, both in person and by telephone; Frequent ability to operate standard office equipment, using hand and arm dexterity; Frequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed; Infrequent ability to lift general office documents and materials, up to 10 pounds; Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus. Work Environment Work generally is performed in an office environment, although periodic visits to construction sites and manufacturing facilities may be required. Noise level in the typical office work environment is quiet. Demonstrates Safety Assess work environment for possible hazards and make sure training is adequate to the task. Has proper personal protective equipment and tools, uses them appropriately for the given task. Speaks up if seeing an unsafe act Identifies and turns in near miss reports Asks for help, when needed, to perform tasks safely. Considers if there is a safer way to perform work and communicates. Equal Opportunity Employer EOE AA M/F/Vet/Disability are encouraged to apply. Vinci Construction USA is an Equal Opportunity Employer and is committed to providing a fair and equal employment opportunity workplace. All hiring and promotional decisions are made without regard to race, color, religion, sex (including pregnancy), genetic information, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other status that is protected by federal, state, or local law. For accommodations, contact Human Resources. #J-18808-Ljbffr