SENIOR ADMINISTRATIVE ASSOCIATE

SENIOR ADMINISTRATIVE ASSOCIATE

Posting Number: SRGV9131 Number of Vacancies: 1 Location: McAllen, Texas Department: Ofc of Health Affairs FLSA: Non-Exempt Scope of Job To provide advanced and complex administrative support to a VicePresident or similar level position and assumes considerableresponsibility for office management. Responsible for many complexoffice decisions and administrative support, with minimaldirection. Description of Duties Provides diverse and complex administrative support to seniorlevel manager, Chief Financial Officer and Chief ExperienceOfficer. Serves as liaison with other departments and externalcontacts. Supervises and provides guidance to clerical support staff orstudent workers. Responsible for all routine and non-routine administrativefunctions and correspondence. Composes, reviews, and distributes confidential and complexcorrespondence, memos, reports, and requisitions that are sent tointernal and external contacts. Responds independently within scope of responsibility. Manages calendar and independently schedules appointments for theassigned supervisor. Organizes and maintains records and filing systems. May assist in processing various student forms and requests forthe appropriate review and approvals. May provide general program information and materials to studentsand/or direct students to the appropriate student servicesresources. May assist in coordination, planning, and/or staffing ofdepartmental meetings and events as needed for outreach,recruitment & education. Processes personnel actions upon direction of thesupervisor. Oversees and processes purchase requisitions and orders, travelrequests and reimbursements. Develops and evaluates complex records and prepares reports froma variety of materials. Monitors expenditures and income against the budgets, maintainsaccurate accounting ledgers and facilitates monthly reconciliationsof accounts. Analyzes and prepares graphs and charts for management use orpresentations about departmental or divisional activities. Coordinates and arranges meetings, conferences and committeemeetings. Makes complex travel arrangements. Selects and recommends purchases of appropriate office suppliesand equipment. Oversees inventory and maintains personnel records withindepartment. Assists in the preparation of budgets and other periodicreports. May perform other duties as assigned. Supervision Received General supervision by Vice President. Supervision Given Supervision over other clerical personnel. Required Education Associate degree in a related field or experience as outlinedbelow. Preferred Education Associate degree in Office Management. Licenses/Certifications None. Required Experience Five (5) years of office administrative experience, includingsupervisory experience. Experience may be substituted for educationon a 1-on-1 basis. Preferred Experience Experience obtained in a higher education setting. Experienceproviding direct administrative support to an executive. Equipment Knowledge of use of personal computer, word processing,spreadsheet, and database software. Standard officeequipment. Working Conditions Needs to be able to successfully perform all required duties. Workis performed primarily in a general office environment. Exerting upto 10 pounds of force occasionally, and/or a negligible amount offorce frequently or constantly to lift, carry, push, pull orotherwise move objects, including the human body. The role includesavailability for work beyond regular office hours, includingevenings and weekends, as needed. Location of position is McAllenand Edinburg. UTRGV is a distributed institution, which requirespresence at multiple locations throughout the Rio GrandeValley. Other Must have excellent interpersonal, organizational, and verbalskills. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 10/05/2026 Grant Funded Position No EEO Statement It is the policy of The University of Texas Rio Grande Valley topromote and ensure equal employment opportunities for allindividuals without regard to race, color, national origin, sex,age, religion, disability, sexual orientation, gender identity orexpression, genetic information or protected veteran status. Inaccordance with the requirements of Title VII of the Civil RightsAct of 1964, the Title IX of the Education Amendments of 1972,Section 504 of the Rehabilitation Act of 1973, and the Americanswith Disabilities Act of 1990, as amended, our University iscommitted to comply with all government requirements and ensuresnon-discrimination in its education programs and activities,including employment. We encourage women, minorities anddifferently abled persons to apply for employment positions ofinterest. Additional Information UTRGV is a distributed location institution and working location issubject to change based on need. All UTRGV employees are required to have a criminal backgroundcheck (CBC). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approvalfrom the VP of Human Resources. #J-18808-Ljbffr University of Texas - Rio Grande Valley