Personal Assistant to Chief Executive Officer

Executive & Personal Assistant – San Juan, PR Doctor Keloid Scar & Cosmetic Center is a rapidly growing practice specializing in advanced keloid scar treatment, cosmetic aesthetics, and patient-centered care. We are seeking an experienced Executive & Personal Assistant to provide high-level administrative support to our dynamic CEO and leader to ensure operational excellence across the organization. This role requires exceptional professionalism, organization, and discretion, as you will serve as a primary point of coordination for executive priorities, communication, and scheduling. The ideal candidate thrives in a fast-paced medical and business environment and enjoys being the right hand to a busy executive. You may be required to assist with both corporate administrative duties and limited personal support functions to help optimize executive productivity. Responsibilities include: Manage executive calendar, coordinate appointments, and prioritize daily activities Handle confidential communication and correspondences on behalf of the physician Book travel, transportation, accommodations, and prepare detailed itineraries Support practice operations including meeting preparation, document drafting, and follow-up action tracking Maintain organization of high-volume emails, calls, and scheduling requests Assist with expense reports, vendor coordination, invoices, and purchasing Provide occasional personal assistance such as errands, reservations, or personal scheduling Act as a liaison between the physician and internal/external stakeholders with professionalism and tact Support special projects including events, campaigns, and new practice and personal initiatives Additional expectations: Ability to anticipate needs and proactively solve problems before they arise Strong professionalism, confidentiality, and judgment at all times Flexibility to adjust schedule based on executive needs, including after-hours coordination when required Our environment is dynamic, fast-moving, and highly patient focused — and we are looking for someone who excels in keeping operations organized, efficient, and on track The ideal candidate will: Demonstrate polished communication and writing abilities Be reliable, resourceful, and highly adaptable Maintain exceptional attention to detail and time-management skills Work well under pressure and manage multiple priorities seamlessly Possess strong technology proficiency (Microsoft Office + iOS software and CRM systems a plus) Prior experience supporting a healthcare executive, plastic surgery office, or luxury service organization is strongly preferred. #J-18808-Ljbffr Doctor Keloid Scar and Cosmetic Center