Human Resources Coordinator

Together we are a world-class diversified manufacturer with a commitment from our team to proudly provide pure precision solutions to our customers, delivering superior quality, value, and service. Ferrotec (USA) Corporation is a technology company with a worldwide presence in various end products, manufacturing systems, and industries serving primarily the semiconductor industry. We provide our customers with advanced materials, components, systems, and manufacturing solutions. HOW YOU MAKE AN IMPACT The HR Coordinator provides support to the human resources department in the areas of new employee onboarding/orientation, various training facilitations, reports, employee file maintenance, wellness initiatives and HRIS support. Uses various software packages, including Microsoft Office and UKG HRIS to maintain electronic files and administer benefit plans. Ensures the timely transfer of information to other departments as required. Performs a variety of human resources and general administrative activities as requested. Treats personal and sensitive information with strict confidentiality. Provides courteous and timely assistance to employees. Demonstrates strong organizational skills, attention to detail, and the ability to promote excellent internal customer satisfaction. Presents a professional appearance and demeanor. Reports to the Sr. HR Manager. This is a Temp-to-Hire position after 6 months. Achievement of objectives must include an overriding commitment to quality that must permeate the areas of responsibility. Enable and Drive Change in the Organization. WHAT SUCCESS LOOKS LIKE Administrative Tasks: Welcomes visitors, receives telephone calls and follows up on requests, handles incoming and outgoing Performs a variety of clerical and administrative duties in support of the human resources department. Assists other administrative departments in the Bedford facility as needed. Verifies all HR-related invoices prior to submission for approval. Maintains organization charts. Research and compiles data analysis as required to support department initiatives. Coordinates company events and distributes communications Employment Practices: Enters and updates data in an HRIS. Prepares and distributes standard and ad hoc reports. Updates electronic and paper-based personnel records and communicates payroll-related changes to the GL Accountant/Payroll Administrator. Responsible for maintaining record retention policy and maintaining HR records in conjunction with record Responsible for labor law posters at both sites. Conducts on-boarding & initial orientation of new employees. Prepares out-processing paperwork and performs exit interviews with terminating employees. Coordinates the annual third-party development of an affirmative action plan. Plans and coordinates wellness initiatives. Maintains records to support the preparation of the annual EEO-1 and Vets-100 reports. Recruitment: Posts new jobs on the NHES or CalJobs websites. Places recruitment advertising in various media as requested. Conducts phone screens. Schedules interviews and ensures meetings run timely. Checks references and orders background checks. Maintains communications with recruitment agencies. Coordinates the procurement of temporary employees Serves as the day-to-day contact with benefit providers and third-party COBRA administrator. Prepares the appropriate paperwork and discusses policy details with employees who are eligible to take various types of leave such as short-term disability, long-term disability, FMLA, bereavement, jury duty, and military leave. Training: Utilizes the Learning Management System to schedule and track employee training and ensures that copies of certificates are placed in personnel files. Coordinates training schedules and training materials for HR Corporate Training programs. Safety: Processes injury incident reports; directs employees to appropriate medical facilities; submits timely workers’ compensation claims; coordinates with the workers’ compensation carrier as necessary to ensure accurate and timely processing of claims. Coordinates the activities of the First Aid Team. Prepares and posts, distributes, or submits various safety-related documents including but not limited to the OSHA log, and the Emergency Management and Contingency Plan. Perform other related duties as may be reasonably assigned in the course of business. Achievement of objectives must include an over‑riding commitment to quality that must permeate the areas of responsibility. Enable and Drive Change in the Organization. Not a comprehensive list of duties. Duties may change without notice at management’s sole discretion. WHAT YOU NEED TO BE SUCCESSFUL Associates Degree and 3+ years of related experience. Ability to maintain strict confidentiality. Excellent interpersonal and organizational skills. Ability to prioritize multiple projects. Good mathematical skills including the ability to make accurate computations. Advanced knowledge of Microsoft Office. Planning and research skills. Working knowledge of federal and state employment laws. Excellent verbal and written communication skills. Experience with an HRIS desired. PERKS OF JOINING OUR TEAM With positive values, a productive atmosphere, and a commitment to excellence, Ferrotec encourages employees to maximize and realize their potential. The salary range included in this job posting is relevant to applicants who reside or work in the Livermore, CA area only. Salary offers will depend on experience, knowledge, skills, education, and location. Actual salary may vary due to these and other factors. Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. #J-18808-Ljbffr