Human Resources Information Systems - Administrator

Skills: HRIS Administration, HR Operations, HR Reporting & Analytics, SharePoint Management, Employee Records Management, Administrative Support, Calendar Management, Microsoft Office Suite, HR Auditing, Payroll Support, Data Analysis, Documentation Management, Workforce Analytics, HR Compliance, Employee Engagement, Personnel File Management, Organizational Skills, Communication Skills, Scheduling, Reporting, Problem Solving, Confidential Data Management.

This role will focus on optimizing HR technologies, maintaining HR systems and employee records, generating reports and analytics, supporting HR processes, and assisting with day-to-day administrative operations. The ideal candidate will possess experience in Human Resources Information Systems (HRIS), HR operations, reporting, and executive-level administrative support.

The successful candidate will demonstrate strong organizational, analytical, communication, and problem-solving skills while maintaining confidentiality and professionalism in a fast-paced environment.

Key Responsibilities

HRIS & HR Operations Support

• Lead and assist with the creation and implementation of performance management tools and HR system enhancements
• Conduct HR metrics analysis and assist with troubleshooting HR application issues
• Maintain and organize HR documentation including policies, procedures, employee records, and HR processes
• Ensure secure and accurate storage of HR data including attendance, employee performance, and personnel records
• Perform audits on HR processes including hiring, termination, payroll administration, exit interviews, and HRCMS reporting
• Maintain HR SharePoint sites and employee personnel files
• Update and maintain organizational charts and employee records
• Generate HR reports including diversity statistics, turnover metrics, audit reports, and workforce analytics
• Identify HR trends, reporting insights, and opportunities to improve HR operations and decision-making
• Support employee recognition programs, HR events, calendars, and engagement initiatives in collaboration with DEI leadership

Administrative Support

• Provide executive-level administrative support to the Human Resources Division Chief
• Manage calendars, appointments, meetings, correspondence, and scheduling activities
• Prepare reports, presentations, spreadsheets, and HR documentation
• Maintain filing systems and employee database records
• Prepare and distribute internal and external correspondence
• Schedule meetings and conferences while recording meeting notes when necessary
• Support employee onboarding documentation, benefits administration, ethics training, and CORI compliance records

Required Qualifications

• Experience working with HRIS systems and Human Resources operations
• Strong administrative support and organizational experience
• Experience maintaining HR records, reports, and employee data systems
• Strong analytical and reporting skills with attention to detail
• Proficiency with Microsoft Office Suite including Excel, Word, Outlook, PowerPoint, and SharePoint
• Strong communication, documentation, and interpersonal skills
• Ability to manage confidential employee information with professionalism and discretion
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience supporting HR leadership or executive-level management
• Experience with HR metrics, audits, and workforce reporting
• Knowledge of payroll administration, employee onboarding, and HR compliance processes
• Experience working with SharePoint and HR databases
• Experience in public sector or regulated environments preferred

Additional Requirements

• Candidate must successfully complete fingerprinting, credit check, and background check after the offer stage