Project Coordinator

Omega Foundation Services, Inc is looking for Project Coordinator(s) to join the team! Position Summary The Project Coordinator supports the successful planning, execution, and closeout of heavy civil construction projects by providing administrative, technical, and operational support to Project Managers and field teams. This position is responsible for coordinating project documentation, procurement, scheduling, subcontractor communications, and cost tracking while ensuring projects are completed safely, on schedule, within budget, and in accordance with contract requirements. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment. Essential Duties and Responsibilities Assist Project Managers with the planning, coordination, and administration of heavy civil construction projects from award through project closeout. Prepare and maintain project documentation including submittals, Requests for Information (RFIs), change orders, meeting minutes, daily reports, and project correspondence. Coordinate with owners, engineers, inspectors, subcontractors, vendors, and field personnel to ensure timely communication and project execution. Support procurement activities by obtaining quotes, issuing purchase orders, tracking material deliveries, and coordinating equipment rentals. Monitor project schedules and assist in identifying potential delays, conflicts, or resource constraints. Track project costs, quantities, invoices, subcontractor pay applications, and budget performance. Assist with project forecasting, cost reporting, and monthly project status updates. Coordinate utility locates, permits, inspections, and project compliance documentation. Maintain electronic and hard-copy project files in accordance with company standards. Assist in preparing bid packages, subcontract agreements, and project startup documentation. Support field operations by coordinating labor, equipment, materials, and subcontractor activities. Participate in project meetings and distribute meeting agendas, notes, and action items. Ensure compliance with contract documents, company policies, quality standards, and applicable regulations. Promote a strong safety culture by supporting OSHA compliance and company safety initiatives. Assist with project closeout including punch lists, as-built documentation, warranties, final invoicing, and owner turnover packages. Qualifications Associate's or Bachelor's degree in Construction Management, Civil Engineering, Engineering Technology, Business, or a related field preferred. Minimum of 2–5 years of experience in construction project coordination, project engineering, or project administration, preferably in heavy civil construction. Experience supporting public works, DOT, municipal, utility, site development, bridge, highway, or infrastructure projects is preferred. Working knowledge of construction contracts, specifications, drawings, and project documentation. Strong understanding of project scheduling, procurement, budgeting, and cost control. Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook. Experience with construction management software such as Procore, HCSS, Viewpoint Vista, HeavyJob, Primavera P6, Microsoft Project, or similar platforms is preferred. Ability to read and interpret civil plans, specifications, and engineering drawings. Knowledge, Skills, and Abilities Excellent organizational and time management skills. Strong written and verbal communication abilities. Ability to manage multiple projects and priorities simultaneously. Strong attention to detail and accuracy. Ability to build positive working relationships with clients, subcontractors, vendors, and internal teams. Effective problem-solving and decision-making skills. Ability to work independently while contributing to a collaborative project team. Proficient in document control and project record management. Physical Requirements Ability to travel to construction project sites as needed. Ability to walk active construction sites over uneven terrain. Ability to work in varying weather conditions while visiting project sites. Ability to lift up to 25 pounds occasionally. Ability to wear required personal protective equipment (PPE) including hard hat, safety vest, boots, eye protection, and hearing protection. Success Factors Successful candidates demonstrate exceptional organizational skills, strong attention to detail, a commitment to safety, and the ability to thrive in a fast-paced construction environment. They proactively communicate with project stakeholders, anticipate project needs, and contribute to the successful delivery of complex infrastructure projects while maintaining high standards of quality, professionalism, and teamwork. Job Type: Full-time Position may require travel away from home. 401(k) 401(k) matching Health insurance Life insurance Vision insurance Fuel Card Company Credit Card Others to be discussed. Equal Employment Opportunity (EEO) Statement Omega Foundation Services, Inc., is an equal opportunity employer. We are committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. This policy applies to all terms and conditions of employment, including recruiting, hiring, training, promotion, compensation, benefits, and termination. In compliance with federal and state laws, we ensure that all employment decisions are based on job-related qualifications, experience, and abilities. Omega Foundation Services, Inc., is also committed to ensuring that all employees work in an environment free of discrimination and harassment. As a federal contractor, Omega Foundation Services, Inc., complies with the affirmative action requirements of Section 503 of the Rehabilitation Act of 1973, as amended, and Section 4212 of the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (VEVRAA). We are committed to taking affirmative action to employ and advance in employment qualified individuals with disabilities and protected veterans. If you are a qualified individual with a disability or a protected veteran and need assistance or an accommodation during the application process, please contact Omega's HR Department at View phone number on click.appcast.io. Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Equal Opportunity Employer, including disabled and veterans. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, #J-18808-Ljbffr Omega Foundation Services, Inc.