Fleet Manager

Company Overview

Vista Trans Holding Inc. is a leading asset-based carrier located in Lake in the Hills, Illinois. We are committed to delivering exceptional service and innovative logistics solutions that meet the diverse needs of our clients. With a team of experienced professionals and state-of-the-art equipment, we uphold the highest standards of safety, efficiency, and reliability in every shipment we handle.

Position Overview

We are seeking an experienced Fleet Manager to oversee the day-to-day management, maintenance, and optimization of our fleet of trucks and trailers. This role is critical in ensuring our fleet operates efficiently, remains compliant with all regulatory requirements, and supports the company’s operational and safety goals.

The Fleet Manager collaborates closely with drivers, dispatchers, mechanics, and leadership to ensure seamless operations and high performance across the fleet.

Key Responsibilities

Fleet Maintenance & Compliance

• Develop and implement preventive maintenance schedules to minimize downtime
• Ensure full compliance with DOT and all federal, state, and local regulations
• Oversee vehicle inspections, servicing, and repairs in coordination with maintenance staff
• Maintain accurate maintenance and compliance records

Driver Support & Coordination

• Work with dispatch and operations teams to assign vehicles based on routes and load demands
• Monitor driver reports and troubleshoot vehicle performance issues
• Provide timely support and resolution for driver-reported concerns

Fleet Optimization & Cost Management

• Track fuel usage, tire wear, and key metrics to improve efficiency
• Identify and implement cost-saving strategies while maintaining service quality
• Evaluate and recommend fleet technologies to enhance performance and tracking

Vendor & Inventory Management

• Manage vendor relationships for parts, repairs, and external services
• Maintain inventory levels of critical parts and supplies
• Negotiate contracts to ensure cost-effective and timely service delivery

Reporting & Analysis

• Prepare reports on fleet performance, maintenance costs, and utilization
• Analyze operational data to identify trends and improvement opportunities
• Provide regular KPI updates to senior leadership

Team Leadership

• Supervise mechanics, shop personnel, and fleet-related staff
• Conduct safety and compliance training
• Evaluate team performance and provide coaching to enhance productivity

Education:

• Bachelor’s degree in Logistics, Transportation Management, Business Administration, or related field (preferred)

Experience:

• 5+ years of fleet management experience in trucking or logistics
• Strong knowledge of truck and trailer maintenance and DOT regulations

Skills:

• Proficiency with fleet management software (TMS or similar)
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Analytical mindset with a focus on efficiency and cost control
• Strong problem-solving capabilities

Vista Trans Holding is an Equal Employment Opportunity (EEO) employer. We are committed to creating a workplace where all individuals are treated with fairness, dignity, and respect. Employment decisions at Vista Trans Holding are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, marital status, sexual orientation, gender identity, or any other protected characteristic in accordance with applicable federal, state, and local laws. We encourage applicants from all backgrounds to apply and join our team.

Vista Trans Holding may use artificial intelligence (AI) and automated tools to support certain stages of our recruitment, onboarding, and operational processes. These tools are used to enhance efficiency and consistency, but all final employment decisions are made by human reviewers. AI systems do not make hiring, promotion, or termination decisions. Vista Trans Holding is committed to ensuring that any AI‑assisted processes are used responsibly, ethically, and in compliance with applicable laws and regulations.