Public Service Specialist, Senior- Superior Court (0626)

Administrative Assistant

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

(Illustrative only)

• Coordinates and schedules specialized departmental functions, meetings, and travel
• Oversees an administrative unit's record management systems and databases
• Serves as lead staff
• May supervise employees as assigned
• Provides training to assigned staff
• Assists with special projects as assigned
• Prepares and maintains statistical and administrative reports
• Gathers and prepares information for budgetary purposes
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Coordinates the preparation, distribution and preservation of departmental records
• Communicates and acts as liaison with other departments, agencies and the public
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• May perform research regarding grants and external sources of funding
• May take and transcribe meeting minutes
• May receive and account for money

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Four years of progressively responsible administrative or clerical experience; OR, Associate's degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. The ideal candidate will have strong administrative skills, managerial skills, communication skills (verbal and written) and financial/payroll processing skills. The candidate will have initiative, be collaborative, and detail oriented with financial information, preparing documents and meeting deadlines. Must have experience in general office management and practices, and proficiency with computers, office equipment and Microsoft (Excel and Word), and ability to exercise judgement on moderately difficult administrative decisions, the ability to provide support to administrators and managers for work and projects of moderate difficulty. Please note: Background Check and Fingerprint are required. This position is non-exempt from overtime.

Considerable knowledge of: Specialized terminology, procedures, and forms; Records management; Business English, spelling and arithmetic, punctuation and grammar; Modern office practices, procedures, and equipment; Rules and procedures of assigned department, including state and federal law.

Working knowledge of: Principles and practices of administration.

Skill in: Use of computer applications, including Microsoft Word, Excel, and/or database; Use of modern office equipment.

Ability to: Make sound decisions independently and in accordance with regulations, policies and procedures; Perform complex administrative functions with speed and accuracy; Meet deadlines and maintain workflow; Accurately maintain records and prepare reports; Work safely and support the culture of workplace safety; Establish and maintain effective working relationships with employees, other agencies and the public; Follow written and verbal instructions; Communicate effectively verbally and in writing.

Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability