Onboarding Support Specialist

Onboarding Support Specialist

Our client, a healthcare company, is looking for an Onboarding Support Specialist for their Fairfield, CA location. Responsibilities include serving as the primary point of contact for candidates from offer acceptance through clearance, onboarding, and start date, ensuring a welcoming, professional, and engaging experience while managing candidate and hiring leader expectations. Provides clear, consistent communication regarding onboarding requirements, timelines, orientation details, and next steps; confirms start dates and proactively communicates delays, risks, or issues to Talent Acquisition leadership and hiring leaders. Acts as a liaison between candidates and internal partners to ensure a seamless transition into the organization, including coordination of orientation enrollment, benefits, learning assignments, and system access. Facilitates and manages the full pre-employment screening process, including verification of qualifications (references, assessments, education, work history), background checks, and coordination of credentialing for licensed/clinical roles (Med Staff and health plan enrollment), ensuring timely scheduling of pre-employment health assessments. Performs Primary Source Verification for licenses and certifications and administers background screening in compliance with FCRA, including pre-adverse and adverse action workflows when applicable. Ensures compliance with all federal, state, and local employment laws, organizational policies, and regulatory requirements, including I-9 Employment Eligibility Verification, remote hiring protocols, and document retention standards. Maintains accurate and timely data entry across systems, including Oracle Cloud HCM (employee records and onboarding workflows) and UKG (timekeeping and payroll setup), ensuring all required employment data is complete prior to start. Ensures all onboarding documentation is completed, acknowledged, and properly stored in digital personnel files in accordance with policy and audit standards.

Requirements include the ability to maintain strict confidentiality and discretion, excellent written, verbal, and phone communication skills, high attention to detail and accuracy, the ability to work effectively amidst distractions and multi-task while managing multiple projects, a high school diploma or equivalent; an associate's degree is highly preferred, college level coursework preferred, work in Human Resources and/or PHR highly desirable, two (2) years of experience working in a Human Resources department or in an onboarding role, or for internal candidates three (3) years of current experience in an high volume administrative, data entry or clerical function, experience in working in multiple areas of human resources; experience in recruitment/onboarding preferred. Previous hospital HR experience preferred, ability to perform high-volume data entry and documentation workflows with speed and accuracy; minimum typing speed of 60 WPM required, proficient Excel and/or Smartsheet, intermediate proficiency in word, database, and spreadsheet experience required. Experience with Oracle ERP systems preferred.

Why Should You Apply? Health benefits, referral program, excellent growth and advancement opportunities.