Purchasing Coordinator

Job Description

Job Description

Description

The Purchasing Coordinator provides administrative and operational support to the Purchasing department by assisting with purchase order processing, vendor communications, order tracking, inventory coordination, and purchasing documentation. This position plays a key role in ensuring materials and supplies are available to support production while maintaining accurate purchasing records and providing excellent internal customer service. Purchase Order Administration • Prepare and process purchase orders as directed by the Purchasing Agent. • Review purchase requisitions for completeness and accuracy. • Enter and maintain purchasing information within the ERP system (Syspro). • Track purchase orders from placement through delivery. Vendor Communication • Communicate with suppliers regarding order acknowledgments, shipment status, and delivery updates. • Assist with obtaining pricing, lead times, and product availability. • Coordinate with vendors to resolve shipping discrepancies or backorders. Inventory & Material Support • Monitor inventory levels and communicate potential shortages to the Purchasing Agent. • Assist in maintaining appropriate inventory levels to support production. • Coordinate material deliveries with warehouse and receiving personnel. Documentation • Maintain purchasing files, vendor records, and price lists. • Ensure purchasing documentation is complete and organized. • Assist with data entry and report preparation. Cross-Functional Support • Work closely with Engineering, Production, Planning, Receiving, and Accounting to ensure timely procurement of materials. • Assist with special purchasing projects and continuous improvement initiatives. • Provide backup support for Purchasing activities during absences or periods of high workload.

Skills

Purchasing, Purchase order, Data entry, Supply chain, Inventory, Procurement, Order entry, Customer service, Logistics, Outlook

Top Skills Details

Purchasing,Purchase order,Data entry,Supply chain,Inventory,Procurement,Order entry,Customer service,Logistics,Outlook

Additional Skills & Qualifications

Qualifications • High school diploma or equivalent required; Associate degree preferred. • 1–3 years of purchasing, procurement, inventory, customer service, or administrative experience in a manufacturing environment preferred. • Experience with ERP systems (Syspro experience is a plus). • Strong Microsoft Office skills, particularly Excel. • Excellent organizational and time management skills. • Strong written and verbal communication skills. • Ability to manage multiple priorities in a fast-paced environment. • High attention to detail and accuracy. Preferred Skills • Manufacturing or semiconductor industry experience. • Understanding of purchasing and inventory processes. • Familiarity with supplier communication and purchase order management. • Ability to work independently while collaborating with multiple departments.

Experience Level

Intermediate Level

This is a Contract position based out of Portland, OR.

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Portland,OR.

This position is anticipated to close on Jul 27, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.