Senior Legal Secretary

Overview D3 Search is seeking a Snr. Litigation Legal Secretary on behalf of a prominent and well-established boutique full-service law practice located in Beverly Hills, CA (90210) . Snr. Litigation Legal Secretary Responsibilities Prepare, organize, and create complex legal documents and forms. Assist with and prepare electronic court filings; knowledge of state and federal courts. Assist attorneys with conflicts checks and opening new matters. Prepare TOCs/TOAs; exhibits, binders, and other legal documentation. Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills. Determine docket/calendar dates from court documents and correspondence and enter into Firm’s calendaring software. Establish and maintain paper and electronic client and administrative files. Answer and roll calls, schedule appointments and meetings, maintain attorneys’ calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information. Work closely with Accounting to prepare expense reports and monthly bills (from pre-edits, to processing final bills). Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials. Assist with overflow/special projects; contribute to the office and firm-wide team objectives. Provide general back up support to the office and other departments as required. Coordinate couriers and other special functions internally and externally. The ideal candidate must possess Excellent administrative, interpersonal, written and oral communication skills. Discretion and able to maintain confidences. Ability to work independently and prioritize workload activities for multiple attorneys. Ability to remain calm in deadline-driven and high-pressure situations. Effective communication skills with a diverse audience including attorneys, clients, staff and vendors. Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions. Maintain and nurture a positive attitude and workplace environment; and Have a strong sense of urgency and commitment to meeting internal and external expectations. 5+ years of litigation experience in a large to medium size law firm. High school diploma or equivalent required, Bachelor’s degree preferred. Strong knowledge of California and Federal court procedures and rules. Experience with docketing software such as Compulaw or Milana preferred. Electronic calendaring skills required. Trial experience preferred. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Superior proofreading, editing, and redlining skills. Highly organized and detail-oriented. Starting salary range is up to 115K (DOE/DOQ), plus a robust & comprehensive benefits package, generous PTO, 401K, paid parking (onsite), annual reviews/raises, yearly lucrative bonuses, and many other notable employee-centered perks, etc. If interested in this Snr. Litigation Legal Secretary role with this highly respected boutique litigation practice situated in Beverly Hills, CA (90210) , and you meet the above qualifications/requirements, please contact the following D3 rep: Don Moser ~ D3 Search D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. #J-18808-Ljbffr D3 Search