Accounts Pay/Rec Specialist

Job Description

Job Description

SUMMARY:
Has responsibilities for Invoicing daily sales, performing month-end dock walk audits, tracking non-invoiced work orders on a weekly basis, and daily/weekly/monthly reporting.

SCOPE/SUPERVISION AND INTERACTION:
The individual contributor will report to the Accounting Team Lead or Business Unit Controller and will routinely interact with Operations, Shipping, Planning, Production Support, and other internal teams to support day-to-day accounting invoicing activities. Occasional contact with customers may be required.

ESSENTIAL FUNCTIONS:

• Prepare and issue customer invoices accurately and in a timely manner using the company ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies, and coordinate corrections with Operations, Sales, and Shipping.
• Support month end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).
• Ensure invoicing processes comply with company policies, contractual terms, and relevant regulations (tax, export controls, etc.).
• Provide documentation and support for internal and external audits.
• Continuously identify opportunities to improve invoicing processes, automation, and data quality.

ESSENTIAL REQUIREMENTS:

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum 2 years of relevant invoicing/accounts receivable or accounting experience.
• Proficient in Microsoft Excel (required): pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas.
• Experience with ERP or billing systems and order-to-cash processes.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Ability to work overtime and commit to at least two Saturdays per month as business needs require.
• Reliable, punctual, and able to meet strict deadlines in a fast paced environment.
• Good written and verbal communication skills; comfortable interacting with internal teams (Operations, Shipping, Sales) and external customers.
• Ability to prioritize workload, manage multiple tasks, and escalate issues as appropriate.
• Demonstrated problem solving skills and ability to follow documented procedures.

PREFERRED / DESIRABLE QUALIFICATIONS

• Experience with Microsoft Power BI or other reporting tools.
• Prior experience in a manufacturing, distribution, or government contracting environment.
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing.

SCHEDULING REQUIREMENTS

• Ability to work occasional extended hours and/or weekends (minimum two Saturdays/month).
• Ability to sit at a workstation and perform repetitive keyboard tasks for extended periods.