Office Assistant

Job Description

Job Description

Barberton Mancan is assisting a growing landscaping company in the greater Barberton area hiring an Office Assistant.

Schedule: MondayFriday, 8:00 AM5:00 PM
Pay: $65,000$85,000 per year (based on experience)
Full-time with the potential to become permanent for the right candidate.

The Office Assistant is the central point of communication between clients, vendors, and field crews. This role supports daily operations by managing office administration, scheduling, customer service, purchasing, invoicing, payroll support, and HR functions.

Job Responsibilities:
Answer incoming calls and assist customers.
Qualify new residential and commercial leads.
Schedule consultations, maintenance, and installation projects.
Communicate service reminders and weather-related schedule changes.
Follow up on estimates, contracts, and completed jobs.
Prepare job packets, work orders, maps, and project documentation for field crews.
Review landscape plans and organize information for estimating.
Coordinate schedules between the office and field teams.
Maintain vendor relationships and order landscaping materials.
Monitor inventory of office supplies, uniforms, and safety equipment.
Process invoices, accounts payable/receivable, and payroll information.
Maintain customer records within the company's CRM system and assist in researching additional CRM platforms.
Utilize QuickBooks and Microsoft Office for daily administrative tasks.
Assist with employee onboarding, HR paperwork, and personnel records.
Serve as the primary communication link between the office and field crews.

Qualifications:
Previous office administration or administrative assistant experience required.
Landscaping, construction, or property maintenance experience preferred.
Strong customer service, communication, and organizational skills.
Ability to multitask in a fast-paced environment.
Proficient with Microsoft Office (Word, Excel, Outlook).
QuickBooks and CRM experience preferred.
Ability to read and organize landscape plans or construction blueprints is a plus.
Self-motivated with strong attention to detail and the ability to work independently.

COMPANY PERKS:
While through Mancan, we offer our temporary employees full benefits such as paid vacation, holidays, 401K, as well as vision/dental/medical.
After hire-in, the company offers medical, dental, union environment and perks.

BARBERTON MANCAN TEMPORARY STAFFING EMPLOYMENT AGENCY is hiring! Some of the best companies in the area use Mancan, including Fortune 500 companies. It is a great opportunity for you to get your foot in the door with some of the areas top companies. If you have any questions or if interested in the positions please do not hesitate to call us at View phone number on ziprecruiter.com

Using Google for jobs? Or searching Jobs Near Me? Call Mancan today!
Start application with Mancan online or we take applications M-F 8am-4pm. Please bring 2 forms of government ID and resume with you. We are located at 530 West Tuscarawas Ave Barberton OH 44203. Please call us at View phone number on ziprecruiter.com with any questions. #DINDC