Creative Operations Coordinator

Position Overview:

The Creative Operations Coordinator is the administrative and creative-production operator for Peachtree's Marketing and Creative Department. The role keeps assets, platforms, materials, projects, purchasing, and recurring deliverables organized and completed. Strong visual literacy and brand sensitivity are essential, but the Coordinator executes approved direction rather than independently determining brand voice, design, copy, music, image selection, or gallery curation.

What Success Looks Like

• Approved work is completed accurately, on time, and in the correct format and digital location.
• Assets, platforms, files, vendor lists, supplies, and project records remain organized, current, and usable.
• The department can rely on clear status, documented completion, and early communication of blockers.

Core Responsibilities
Asset Management & Production

• Request and obtain galleries, permissions, vendor credits, and related information; name, tag, organize, and archive assets using established standards.
• Present complete galleries to the Content Marketing Manager for selection and implement the exact approved files, cover choices, use, and order.
• Prepare, resize, format, upload, schedule, and verify approved copy, images, galleries, social content, blogs, listings, and digital updates.
• Maintain rights, credit, file, platform, and completion records and flag missing information or inconsistencies.

Collateral and Branded Materials

• Update collateral via established templates with approved copy and design edits for menus, tasting materials, sales books, venue guides, FAQs, signage, labels, presentations, client and vendor gifting, displays, and other recurring materials.
• Create templates per direction and brand style guides for continued use and updating.
• Coordinate printing, assembly, organization, and delivery of approved branded materials for tastings, events, sales presentations, internal initiatives, guest-facing uses.
• Maintain department supplies, merchandise, materials, and inventory.

Sourcing Purchasing and Project Administration

• Research products and vendors to the Creative Director's brief; obtain samples, quotes, minimums, lead times, and shipping information and organize viable options for review.
• Place and track approved orders and maintain vendor, specification, expense, receipt, inventory, and reorder records.
• Implement approved venue, station, packaging, gift, merchandise, signage, uniform, and presentation concepts without altering the direction.
• Maintain the department's project tracker, recurring calendar, requests, meeting records, deadlines, dependencies, approvals.

Quality Assurance and Communication

• Use checklists, approved references, and side-by-side verification to confirm facts, links, files, sequence, credits, formats, materials, and visual consistency.
• Recognize and flag execution that does not match approved standards; ask for clarification rather than improvising.
• Receive priorities and performance management from Creative Director and support assigned marketing-production requests from the Content Marketing Manager.
• Coordinate administrative follow-through with technical vendors for approved domain, URL, redirect, email, account-access, and platform work; maintain records, deadlines, and testing while the vendor performs technical execution.
• Report status and blockers early and close each assignment with links, locations, and a concise completion note.

Department Support

• Maintain departmental organizational systems, including digital folders, file naming conventions, and other established administrative processes.
• Perform other duties and responsibilities as assigned to support the needs of the department and the Company.

Qualifications

• 1-3 years of experience in creative administration, marketing production, project coordination, digital asset management, or a related field.
• Exceptional organization, accuracy, follow-through, pace, and comfort with detailed recurring work
• Ability to track multiple projects at once with a keen attention to detail, as well as execute both independently and collaboratively
• Strong visual literacy and the ability to recognize whether execution matches an approved reference without substituting personal preference.
• Adept at using Adobe Creative Cloud programs, specifically InDesign; experience with Illustrator, Lightroom, Photoshop, and Premiere is also required.
• Working proficiency in Google Workspace, project-management tools, and digital asset management systems; Air experience is a plus.
• Ability to make clean production edits without redesigning approved work and to learn website, social, email, listing, and review platforms.
• Strong written communication, proofreading, documentation, and status-reporting skills.