Onboarding Coordinator

Onboarding Coordinator

The Onboarding Coordinator is responsible for delivering a consistent, compliant, and engaging onboarding experience for newly hired employees across the organization. This role is responsible for maintaining onboarding components, coordinates and facilitates new hire orientations, and supports pre-employment requirements. In a fast-paced commercial construction environment, the Onboarding Coordinator serves as the central point of coordination between HR, talent acquisition, operating units, hiring managers, and new employees. This position plays a critical role in driving early engagement, compliance, and readiness for a diverse workforce and facilitates orientations in both English and Spanish.

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of joining ColonialWebb:

• Competitive salary
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives

A day in the life:

New-Hire Orientation & Facilitation

• Coordinate, schedule, and facilitate new hire orientations for field and office employees.
• Deliver orientation sessions in both English and Spanish, ensuring clarity, consistency, and engagement.
• Manage end-to-end orientation logistics, including new hire and manager communications, room scheduling, preparing materials, and supporting new hire paperwork.
• Ensure a standardized onboarding experience across operating units while accommodating location-specific needs.

Pre-Employment & Day-One Readiness

• Coordinate and track all pre-employment requirements, including background checks, drug screenings, employment eligibility documentation, and other onboarding requirements.
• Partner with HR, Talent Acquisition, and Operational leaders to ensure all requirements are completed prior to the employee's start date.
• Confirm day-one readiness, administer CVA registration process, and work with HR, IT and Managers to ensure system access, badges, and orientation materials.

Materials, Content & Continuous Improvement

• Maintain, update, and distribute onboarding and orientation materials, presentations, and resources.
• Prepare orientation packets and employee resources aligned with company policies, safety culture, and operational expectations.

Training & Operational Support

• Train and support orientation facilitators across the company to ensure consistent delivery and messaging.
• Provide onboarding logistics support to operating units during periods of high-volume hiring.

Communication & Candidate Support

• Serve as a primary point of contact during the onboarding process, answering questions and addressing issues professionally and promptly.
• Maintain clear communication with hiring managers and HR partners regarding onboarding timelines and readiness status.
• Support department and operational Spanish translations (written/verbal) as necessary.

You should have:

• 3+ years of experience in HR support, onboarding, orientation facilitation or related human resources experience; preferably in commercial construction, manufacturing, or skilled trades environments.
• High school diploma or GED required; Associate's or bachelor's degree in HR, business or related field of study preferred.
• Bilingual proficiency in English and Spanish required; must be able to facilitate group orientations in both languages.
• Strong organizational skills with the ability to manage multiple onboarding cycles simultaneously.
• Excellent verbal and written communication skills across diverse employee populations.
• Comfortable facilitating group sessions and interacting with both field and office employees.
• Familiarity with pre-employment screening processes and I-9 employment eligibility requirements.
• Proficiency with HRIS and applicant tracking systems, SharePoint, and Microsoft Office tools.
• Experience supporting hourly, skilled trade, or field-based workforces preferred.
• Experience working in a high volume hiring or project-based industry such as commercial construction or manufacturing preferred.

EOE M/W/Disability/Vets

• Veterans and those with previous military experience are encouraged to apply