Accountant

Accountant

Under the general supervision of the Accounting Supervisor, performs advanced professional accounting, financial management, procurement, and administrative work in support of the Oklahoma Department of Wildlife Conservation's (ODWC) statewide operations. Accountant positions are responsible for maintaining the integrity of the Department's financial records while ensuring compliance with Generally Accepted Accounting Principles (GAAP), State of Oklahoma statutes, State of Oklahoma purchasing policies and procedures, and Department policies and procedures.

Depending on the position assigned, employees may serve in specialized roles supporting the Department's accounts receivable and billing operations or providing procurement, contract administration, and financial oversight for capital asset projects. These positions require strong analytical, organizational, and communication skills while collaborating with agency leadership, Office of Management and Enterprise Services (OMES) divisions, vendors, and Department personnel to support the Department's financial and operational objectives.

Job duties may include:

• Manage agency accounts receivable and billing functions utilizing the PeopleSoft Billing and Accounts Receivable modules, including customer invoicing, revenue processing, and preparation and posting of related accounting transactions for grants, license sales, reimbursements, donations, wire transfers, and other revenue sources.
• Process deposits, prepare fund transfers, and record accounting entries to transfer receipts from clearing accounts to appropriate agency funds utilizing PeopleSoft Financials.
• Maintain, reconcile, and track accounts receivable transactions and supporting documentation utilizing PeopleSoft Financials and Excel.
• Perform accounts receivable, ledger, and clearing account reconciliations; monitor agency cash flow and daily cash balances; and prepare OMES financial forms.
• Develop and run PeopleSoft Financials queries and prepare financial, management, audit, and operational reports.
• Prepare fiscal reports, expenditure reports, financial worksheets, and other accounting reports requested by agency leadership.
• Process zero-dollar invoices, maintenance worksheets, refunds, reimbursements, purchase card rebates, insurance reimbursements, donations, wire transfers, unclaimed property transactions, and other accounting adjustments.
• Record monthly Director's Report financial data.
• Serve as Backup Purchase Card Administrator.
• Serve as the Department's Risk Management Coordinator for non-property claims, including vehicle damage claims, liability claims, annual risk management surveys, premium administration, and coordination with OMES Risk Management Division.
• Manage agency Ad Valorem tax correspondence and related compliance activities.
• Serve as the Department's lead CPO and primary liaison with OMES Construction and Properties (CAP) Division for all capital asset projects.
• Coordinate procurement activities for construction and capital improvement projects ranging from $10,000 to $100,000 by preparing solicitations, evaluating bids, recommending awards, and ensuring compliance with Title 61 Oklahoma Statutes, OMES requirements, and Department purchasing policies.
• Administer capital asset projects from solicitation through project closeout, including submission of projects exceeding $100,000 to OMES Construction and Properties (CAP), contract administration, correspondence, change orders, documentation, and project tracking.
• Coordinate and lead monthly capital asset project meetings with OMES Construction and Properties.
• Provide project cost estimate guidance, procurement scheduling, and administrative construction oversight.
• Maintain project files, purchasing documentation, and agency project records.
• Utilize PeopleSoft Financials to process requisitions, purchase orders, change orders, supplier maintenance, invoice review, reporting, and procurement tracking.
• Coordinate procurement activities related to land acquisitions, surveys, appraisals, and other professional services.
• Serve as the Department's Property Risk Management Coordinator by administering annual property surveys, insurance claims, premium payments, and property additions and deletions for approximately 600 agency properties.
• Coordinate with the Department Property Manager to ensure Capital Assets and Construction in Progress (CIP) projects are accurately recorded for financial reporting, GASB compliance, and annual audit requirements.
• Lead or co-lead the development and revision of Department purchasing policies, procedures, forms, and contracts while providing agency guidance on procurement statutes, policies, and best practices.
• Perform other accounting, procurement, and administrative duties as assigned.

Must have the ability to:

• Lift and carry standard office equipment and supplies up to 25 pounds and operate a vehicle.
• Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, and other agencies.
• Communicate clearly and effectively in public speaking situations and be able to express oneself clearly and concisely in writing.
• Use personal computer and various office equipment. Should be proficient in Microsoft Word, Excel, PowerPoint, and have an overall understanding of internet-based computer applications.
• May be required to occasionally work extended hours and weekends.

Requirements:

• Education: Bachelor's Degree required with preference in Accounting, Business, Finance or closely related field with course work in Accounting.
• Experience: Three years related experience in accounting, auditing, finance or purchasing. Preference given for knowledge of and experience with PeopleSoft software, and strong Excel skills.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.