Executive Assistant/ Personal Assistant

Executive Assistant/ Personal AssistantFull executive calendar management — protect time, prioritize, reschedule proactivelyHandle correspondence, meeting prep, agendas, follow-ups, and deadlinesAssist with operational projects across multiple entitiesTrack invoices, payables, expenses, renewals, and recurring obligationsLight bookkeeping support (QuickBooks/Acumatica familiarity preferred)Manage working relationships with vendors, professional partners, and civic organizationsHelp manage involvement in philanthropic, nonprofit, and charity initiativesPrepare presentations, reports, and communications on behalf of the executiveServe as primary organizer and coordinator of home needsOversee all house vendors (maintenance, landscaping, cleaners, repairs)Manage deliveries (FedEx, UPS, Amazon) and returnsSchedule home appointments: repairs, service, insurance reviews, warranties, etc.Run personal errands, grocery runs, and shopping as neededSource and manage vendors for organization projects (garage, pantry, rooms)Help maintain an orderly household calendar (appointments, school, events)Assist spouse with task lists, scheduling, and project follow-through without inserting into email streamsSend daily reporting + tomorrow's plan, clearly and conciselySupport event and party planning — get best pricing, maximize valueHandle community service scheduling and follow-through Book domestic and international travelCoordinate lodging, vehicles, reservations, excursions, and budgetsSupport family and office remotely when travelers are out of stateDependable, accountable, and reliablePersistent — doesn't drop balls or wait for reminders Holds high standards and maintains professionalism Proactive, organized, builder of structureUnafraid to call out issues or make suggestions respectfullyBase salary up to 120k plus full benefits.