Office Coordinator

Dear,

Greetings from Smart IT Frame, Hope you are doing well!!!

Smart IT Frame specializes in enabling you with your most critical line of resources. Whether it’s for permanent staffing, contract staffing, contract-to-hire or executive search, we understand the importance of delivering the most suitable talent; on time and within budget. With our Core focus in emerging technologies, we have provided global technology workforce solutions in North America, Canada & India. We take pride in delivering specialized talent, superior performance, and seamless execution to meet the challenging business needs of customers worldwide.

Position: Office Coordinator/Front office coordinator

Location: USA-Scottsdale-Suite 250, AZ

Duration: Contract

Seeking a punctual and professional Front Desk Coordinator with 3 to 5 years of experience in office administration real estate coordination and vendor management to ensure smooth office operations and positive first impressions

Job Description

Serve as the first point of contact for employees guests and clients representing the company with a polite and friendly demeanor Manage front desk operations including phone mail and package handling Coordinate maintenance shipping supplies equipment errands and basic ITrelated support Assist in organizing and scheduling meetings and corporate events Partner with HR to maintain and enforce office policies Support corporate certification audits by assisting with documentation and process adherence Submit work orders and schedule repairs for office spaces and equipment Manage relationships with vendors service providers and landlord Order organize and maintain office and breakroom supplies Assist local leadership with expense submissions calendar management and administrative tasks Coordinate with IT department to maintain and repair office IT equipment Demonstrate strong written and verbal communication skills Proficient in Microsoft Office Suite and Outlook Efficiently manage time and deadlines to ensure smooth office operations

Roles and Responsibilities

• Act as the primary liaison for office maintenance shipping and supply management
• Oversee front desk operations ensuring professionalism and efficiency
• Collaborate with HR to update and enforce office policies
• Assist in preparation and compliance for corporate certification audits
• Coordinate repairs and maintenance through work orders and vendor management
• Maintain positive relationships with landlords and service providers
• Manage ordering and inventory of office and breakroom supplies
• Support local leadership with administrative duties including expense reports and calendar coordination
• Participate in planning and execution of corporate events
• Coordinate IT support for office equipment and basic troubleshooting

Skills

Mandatory Skills : Real Estate & Administration, Real Estate & Administration-CFO