Program Suppport Specialist (Admin Support)

Program Support Specialist (Admin Support) Period of Performance: 06/01/2026 through 05/31/2027 - option to be extended The Program Support Specialist (Admin Support) will be secondarily responsible for assisting in the management of several administrative programs for the Research Laboratory, Ann Arbor, Michigan. Responsibilities Automated Procurement Processing Assist laboratory staff with procurement requests for supplies and equipment, performing market research Assemble documentation received from staff and place in format. Enter data into automated system / Receive supplies – prepare closeout reports. Government Purchase Card Processing Read, interpret government purchase card regulations Organize government purchase card receipts / Reminder staff / file receipts Office Supply Management Order office supplies for lab personnel / Maintain office supplies for lab personnel / Review stockage levels Serve as property contact / Enter into system new items / Serve as liaison Automated Budget Reports Provide BAS reports on a reoccurring basis / Answer budgetary questions Automated Timekeeper Backup Serve as backup to primary timekeeper / Make corrections, put in project codes. Backup Travel Responsibilities Serve as backup to Government travel subject matter expert (SME). Prepare travel arrangements and authorizations in accordance with regulations and organizational guidance as directed by the SME. Prepare and route travel vouchers ensuring proper documentation and proper timelines are met as directed by the SME. General Administrative - Customer Service Duties Process mail utilizing agency meter mailing equipment and UPS/FEDEX automated systems, as well as signing for received mail. Answer main phone line and direct calls as required. Coordinate and participate in event hosting and functions for the laboratory, greeting visitors and vetting them for valid credentials and citizenship requirements, including foreign national visitors. Greet all other visitors to the facility and ensure security requirements are met. Prepare and maintain rosters of various types in regard to new and departing staff, ensuring rosters and information is up to date. Support all staff in general administrative duties and inquiries such as, but not limited to, making copies, records management, processes and procedures, and general administrative issues. Required Knowledge, Skills, and Abilities The individual must be customer-service oriented and present themselves as a professional at all times. This is a requirement. Knowledge of Google suite products, to include email, drive, calendars, and documents is strongly desired. Knowledge of Microsoft Office applications (MS Word, Excel, and PowerPoint) and Adobe Creative Suite products is strongly desired. Individual must be adaptive and possess the ability to learn various Government automated systems and processes. Familiarization with these systems is highly desired but not required. Must have a valid state driver’s license. Secondary education at the associate’s degree level or above is desired but not required. Some familiarization with government acquisition regulations, policies, processes and procedures are highly desired but not required. Must be able to read, write, and speak English. Location Ann Arbor, MI Schedule The normal hours of operation are Monday through Friday, 8:00 am - 5:00 p.m., exclusive of federal holidays, Saturday and Sunday. Federal holidays are listed below. Clearance Level Required Employment is contingent upon successfully completing any required background checks, in accordance with applicable law. Equal Employment Opportunity Statement Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business. Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment. #J-18808-Ljbffr