Accounting Specialist

Job Description

Job Description

Charlie Gilmur with Robert Half is searching for an Accounting Specialist to support core financial operations for an organization in Vancouver, Washington. This role combines accounting coordination, payroll administration, records management, and reporting responsibilities in a fast-paced environment. The ideal candidate will bring strong attention to detail, sound judgment with financial data, and the ability to keep multiple processes organized and accurate.

Responsibilities:

• Process accounts payable transactions by validating invoices, confirming coding accuracy, obtaining required authorizations, and maintaining current vendor records.

• Support accounts receivable functions through invoice preparation, reimbursement tracking, account reconciliation, and upkeep of customer and vendor data.

• Monitor purchase order activity and maintain accurate status records for newly issued and incoming requests.

• Manage payroll activities by reviewing employee time records, addressing discrepancies, securing approvals, and submitting finalized information to the payroll provider.

• Post journal entries related to receipts, payroll, and other financial activity while helping maintain the accuracy of general ledger accounts.

• Reconcile bank deposit information and record cash receipts with a high level of accuracy and timeliness.

• Prepare recurring financial, payroll, and budget reports for internal stakeholders as well as external regulatory agencies.

• Coordinate year-end tax document processing, including employee W-2s and independent contractor 1099s, and ensure timely distribution and filing.

• Respond to questions from internal departments regarding finance procedures and provide day-to-day administrative accounting support.

• Assist with audits, reporting analysis, board meeting financial documentation, and other accounting-related tasks as needed.

Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013530905

• Experience supporting accounting operations such as payroll, accounts payable, accounts receivable, and general ledger processing.
• Proficiency in account reconciliation, billing, invoice processing, and accurate financial data entry.
• Strong working knowledge of Microsoft Excel and the ability to prepare organized financial reports.
• Experience using accounting or ERP systems such as Oracle, QuickBooks, or SAP.
• Ability to review financial information carefully, identify discrepancies, and resolve issues efficiently.
• Strong organizational and communication skills with the ability to manage multiple deadlines.
• Understanding of standard accounting practices and compliance requirements related to payroll and financial reporting.