Part-Time Administrative Assistant

Job Description Job Description Part-Time Administrative Assistant Ramsey Square Condominium Association/Gassen Management Roseville, MN $20.00 - $23.00/hour – Depending on experience Job Summary: We are seeking a motivated and outgoing part-time Administrative Assistant to work out of our on-site office at Ramsey Square Condominiums in Roseville. The desired time commitment for this position is up to 20 hours/week. Responsibilities: ? Check and distribute phone messages and mail. ? Answer incoming phone calls. ? Direct maintenance requests, complaints and questions to Property Manager. ? Maintain Association key records, resident roaster, garage stall roaster, and other miscellaneous office records. ? Maintain Association bulletin boards: Type, post or remove notices as directed for Board meetings, committee meetings, Association events, and miscellaneous repairs or maintenance work. ? Order office, cleaning, and maintenance supplies. ? Maintain vendor, resident, and miscellaneous files. ? Program and maintain building entry system. ? Coordinate and maintain records for party/guest room use. ? Schedule, conduct and maintain records for orientation and move-in/move-out procedures. ? Prepare and send rule violation reminders and rule noncompliance fine notices. ? Assist in preparation and distribution of meeting packets for Board meetings. ? Copy and distribute minutes of monthly Board meetings. ? Schedule and coordinate vendor/maintenance work in units with residents. ? General administrative tasks as needed. Qualifications: ? High school diploma/GED required. Administrative training is preferred. ? Previous experience as an Administrative Assistant or in a similar position. ? Familiarity with standard office equipment. ? Excellent computer skills and knowledge of Microsoft Word and Outlook. ? Highly organized with excellent time management skills and the ability to prioritize projects.