HR Administrative Coordinator

HR Administrator - Job Description

Position Overview

The HR Administrator supports the day-to-day operations of the Human Resources department by assisting with administrative tasks, employee records management, onboarding, compliance, and general HR coordination. This role helps ensure HR processes run smoothly and contributes to a positive employee experience.

Key Responsibilities

Administrative & HR Operations

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  Maintain and update employee records, HR databases, and personnel files.
  
  



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  Assist with daily administrative tasks, including preparing HR documents, reports, and correspondence.
  
  



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  Respond to employee inquiries and provide timely support or escalation when needed.
  
  

Recruiting & Onboarding

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  Post job listings, screen applications, and coordinate interview scheduling.
  
  



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  Support the onboarding process, including preparing new-hire packets, collecting documents, and ensuring smooth orientation.
  
  



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  Process new-hire paperwork and ensure accurate system entries.
  
  

Benefits & Payroll Support

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  Assist employees with benefits enrollment questions and changes.
  
  



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  Coordinate with payroll to ensure accurate timekeeping, updates, and employee status changes.
  
  



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  Support annual open enrollment and benefits communication.
  
  

Compliance & Policy Support

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  Ensure HR processes comply with federal, state, and local labor laws.
  
  



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  Help maintain accurate documentation for audits and compliance reviews.
  
  



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  Assist with updating HR policies, employee handbooks, and internal procedures.
  
  

Employee Relations & Engagement

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  Support HR initiatives such as engagement events, recognition programs, and training sessions.
  
  



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  Help coordinate performance review cycles and collect required documentation.
  
  



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  Provide general support for employee relations matters.
  
  

Qualifications

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  1-3 years of HR or administrative experience (preferred).
  
  



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  Strong organizational skills and high attention to detail.
  
  



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  Excellent written and verbal communication skills.
  
  



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  Ability to handle confidential information with discretion.
  
  



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  Proficiency in Microsoft Office and HRIS systems (e.g., Workday, ADP, UKG).
  
  



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  Ability to manage multiple priorities and meet deadlines.
  
  

Core Competencies

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  Professionalism & confidentiality
  
  



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  Customer service mindset
  
  



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  Problem-solving
  
  



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  Communication skills
  
  



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  Adaptability
  
  



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  Team collaboration
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Ultimate Staffing