Construction Administrative Coordinator

Job Description

Job Description

Construction Administrative Coordinator

Location: Pasadena, CA
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Pay Rate: $23.00–$25.00 per hour, depending on experience
Employment Type: Temporary-to-Hire

We are seeking a Construction Administrative Coordinator to support the daily office operations of a small construction company in Pasadena. This is a great opportunity for a self-starter who is organized, detail-oriented, and comfortable working independently.

Construction experience is preferred but NOT required. We are willing to train the right candidate on the construction industry and company processes. However, previous QuickBooks experience is REQUIRED.

Responsibilities

• Manage daily office operations and administrative tasks.
• Perform accurate data entry and maintain company records.
• Use QuickBooks for estimates, invoices, customer and vendor information, and related administrative duties.
• Prepare estimates and invoices.
• Schedule meetings and appointments.
• Maintain customer, vendor, and colleague relationships.
• Upload documents to government websites and coordinate with city Building & Planning Departments.
• Assist with project coordination and documentation.
• Maintain organized files and records.
• Identify ways to improve office procedures and efficiency.
• Work independently and manage multiple priorities.

Required Qualifications

• QuickBooks experience REQUIRED.
• Data entry experience REQUIRED.
• Strong computer skills and proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Customer service experience.
• Ability to problem-solve and work independently.
• High school diploma or equivalent.

Construction Experience

Construction experience is a plus, but we are willing to train the right candidate. This is an excellent opportunity for someone who wants to learn more about the construction industry, develop new skills, and grow into a long-term career.

Compensation & Benefits

• $23.00–$25.00 per hour, depending on experience
• Temporary-to-hire opportunity
• Monday–Friday, 8:00 AM–5:00 PM
• Great opportunity for growth and learning within the construction industry
• Holiday pay
• Sick pay

\nCompany Description

At United Employment Solutions, we are a rapidly growing team that prioritizes quality over quantity in every aspect of our business. Our foundation is built upon the core values of Honesty, Passion, Professionalism, and Respect, principles that are championed by every member of our staff and integrated into every department. We pride ourselves on maintaining a dynamic workplace environment where innovation is the heart of our success. We don't just accept new ideas; we actively thrive on them, and we encourage every employee to contribute their perspective, whether it’s a specific departmental improvement or a visionary concept for the entire company. Beyond a collaborative culture, we offer a comprehensive benefits package designed to support your well-being, including Medical coverage with company contributions, affordable Dental and Vision insurance, and company-sponsored Life Insurance. Our team also enjoys robust time-off benefits, including paid holidays, vacation pay, and five annual sick days. If you are looking for a professional home that values your voice and your growth, we invite you to come join our team!

Company Description

At United Employment Solutions, we are a rapidly growing team that prioritizes quality over quantity in every aspect of our business. Our foundation is built upon the core values of Honesty, Passion, Professionalism, and Respect, principles that are championed by every member of our staff and integrated into every department. We pride ourselves on maintaining a dynamic workplace environment where innovation is the heart of our success. We don't just accept new ideas; we actively thrive on them, and we encourage every employee to contribute their perspective, whether it’s a specific departmental improvement or a visionary concept for the entire company. Beyond a collaborative culture, we offer a comprehensive benefits package designed to support your well-being, including Medical coverage with company contributions, affordable Dental and Vision insurance, and company-sponsored Life Insurance. Our team also enjoys robust time-off benefits, including paid holidays, vacation pay, and five annual sick days. If you are looking for a professional home that values your voice and your growth, we invite you to come join our team!