Payroll Manager

Payroll Manager / Payroll Tax SpecialistBe a part of a mission-driven team making a difference in our community. This organization is one of the largest providers of disability support services in Texas, with 11 locations statewide and continued growth into other states. When you join, you become part of a diverse and compassionate group of professionals who know their work directly impacts the lives of the clients they serve.Role Overview: The Payroll Manager / Payroll Tax Specialist plays a critical role in leading payroll operations and ensuring compliance with federal, state, and local regulations. This position combines leadership of a high-volume payroll team with hands-on tax and compliance responsibilities. The role oversees the preparation, processing, and reconciliation of bi-weekly payrolls across multiple entities, manages tax filings, and ensures adherence to IRS Section 3504 requirements and state unemployment tax rules.Key Responsibilities:Lead, supervise, and train payroll staff, including supervisors, specialists, and tax team members (20+ people)Oversee and manage end-to-end payroll and tax functions to ensure accurate and timely processingPrepare, review, and reconcile payroll tax filings (941, 940, Schedule B, SUTA, W-2, Social Security, Medicare, and local/state returns)Monitor payroll processes for compliance with internal policies and federal/state lawsServe as a liaison with federal and state tax offices as neededEnsure timely and accurate payroll tax deposits and reconciliations across multiple companiesMaintain consolidated payroll and tax-related data to support quarterly and year-end reportingPlan and implement payroll system upgrades or new software, ensuring staff are trained on changesProvide technical accounting support, implementing accounting principles and procedures in payroll processesObserve confidentiality policies and maintain compliance with company, state, and federal guidelinesQualifications:3+ years of experience in payroll accounting within an aggregate filing environment3+ years of leadership and team management experienceCollege degree in a business-related field is preferredCertified Payroll Professional (CPP) certification preferredStrong knowledge of payroll laws, IRS Section 3504 requirements, aggregate tax filings, and W-2 reportingProficiency with Excel (including modeling, index/match)